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Agenda Item 21.

City Council Meeting

Meeting Date:	10/06/2020
FROM:	Bill Gallardo

Subject:

Professional Services Agreement (PSA) with Bucknam Infrastructure Group, Inc. for Biennial Pavement Management Plan Update and Inspection

RECOMMENDATION

Approve Agreement with Bucknam Infrastructure Group, Inc. to provide pavement inspection and pavement management plan services in an amount not-to-exceed $32,795.

BACKGROUND/DISCUSSION

For the past several years, Bucknam Infrastructure Group, Inc. has provided the City of Brea with a pavement management system to assist staff with managing pavement needs including forecasting budgetary needs; planning rehabilitation projects; tracking rehabilitation histories; and providing information that meets OCTA funding requirements for paving projects.

OCTA guidelines require a Pavement Management Plan update every two years for arterial streets and every six years for residential streets. Spreading the residential street inspection over the six-year period is more cost effective since there are many more residential street miles than arterial streets. The last arterial and residential street survey was completed in fall 2018. To be compliant with OCTA requirements, the pavement survey work needs to be completed prior to June 2021. The pavement survey follows the Army Corps of Engineers standards in defining the pavement condition rating index (PCI) and the area of the streets (square footage).

Bucknam Infrastructure Group compiles this information and provides staff with a breakdown of recommended maintenance and rehabilitation methods, locations, and cost estimates for future street maintenance/improvement projects. Bucknam Infrastructure Group worked with OCTA in the development of the Countywide Pavement Management Program in 2008 and has met the OCTA’s pre-qualified pavement inspection requirements. Staff recommends using this vendor based on their extensive knowledge of the County reporting requirements. This experience will ensure the City meets the Renewed M2 requirements, and continue to be eligible for Measure M funds.

To prepare the Pavement Management Report requires extensive fieldwork to survey street conditions, followed by entry into the program database. Public Works has considered performing this work, but does not have the expertise, equipment, or manpower to complete this type of work without hiring additional staff or purchasing additional equipment. OCTA has specialized reporting and inspection requirements that make contracting this service the most economical choice. Bucknam Infrastructure Group provides PMP services and has worked with over half of Orange County’s local agencies including Brea, Costa Mesa, Cypress, Orange, Huntington Beach, and Irvine, to name a few.

COMMISSION/COMMITTEE RECOMMENDATION

The Finance Committee reviewed the staff’s recommendation at their September 29, 2020 meeting and recommended to proceed.

FISCAL IMPACT/SUMMARY

There is no impact to the General Fund. Funding in the amount of $35,000 will come from the 260 Measure M Transportation Fund. This amount was not included in the FY 2020-21 Adopted Budget. If approved Finance will include this item in the next round of quarterly budget adjustments.

RESPECTFULLY SUBMITTED:

William Gallardo, City Manager
Prepared by: Will Wenz, Public Works Superintendent
Concurrence: Tony Olmos, P.E., Public Works Director

Attachments
PSA
COI