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Agenda Item 37.

City Council Meeting

Meeting Date:	10/19/2021
FROM:	Bill Gallardo

Subject:

Brea Arts Corporation Annual Report for Fiscal Year 2020-21

RECOMMENDATION

Receive and file.

BACKGROUND/DISCUSSION

The Brea Arts Corporation was formed on June 17, 1997, for the purpose of disseminating information to the public about cultural activities in the City of Brea; to host Brea Fest; and to participate in and encourage other events or activities related to this purpose.

The Brea Arts Corporation is a tax-exempt 501[c](3) organization for Federal and State income tax purposes. The organization did not incur expenditures within the legally established threshold required to file annual reports with the taxing agencies. This report has been prepared in lieu of such reports to provide a summary of activities. By using its tax-exempt status to mail information about its cultural activities, the Brea Arts Corporation avoided incurring approximately $3,070.51 in postage costs during the year. This amount represents the savings in postage from using the standard mail nonprofit rate versus the standard mail regular rate ($0.131 savings per piece x 23,439 pieces). On occasion, the Brea Arts Corporation may also secure permits from the California Department of Alcoholic Beverage Control (ABC) for various cultural events hosted by the Curtis Theatre, the Gallery and lastly, for Brea Fest. For this reporting period, the Brea Arts Corporation did not incur any permit costs since many events were postponed or canceled due to the COVID-19 pandemic.

The annual report for Fiscal Year July 1, 2020 through June 30, 2021 was prepared by the Administrative Services Department with the assistance of the Community Services Department. The annual report includes two exhibits. Exhibit A, the Statement of Program Service Accomplishments, provides a description of activities during the past fiscal year. Exhibit B, the Summary of Promotional Activities for Program Events, gives a breakdown of the items mailed, postage costs, and attendance for each event as well as summary of costs incurred for the ABC permits. The filing requirement deadline is typically on or before the 15th day of the 5th month after the close of the City's tax year. The only action required by the Board is to receive and file.

SUMMARY/FISCAL IMPACT

No fiscal impact.

RESPECTFULLY SUBMITTED

William Gallardo, City Manager
Prepared by: Alicia Brenner, Senior Fiscal Analyst
Reviewed by: Carrie Hernandez, Community Services Manager
Concurrence: Cindy Russell, Administrative Services Director

Attachments
Exhibit A - Statement of Program Service Accomplishments
Exhibit B - Summary of Promotional Activities for Program Events