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Agenda Item 29.
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| City Council Meeting |
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| Subject: |
| Acceptance of Moorpark Water Main Replacement, CIP Project No. 7430 |
| RECOMMENDATION |
1. Accept Project as complete and authorize City Clerk to record Notice of Completion; and
2. Authorize City Clerk to release Payment and Performance Bonds. |
| BACKGROUND/DISCUSSION |
On December 15, 2020, City Council awarded a Contract to Stephen Doreck Equipment Rental, Inc. ("Stephen Doreck") in the amount of $339,857.10 for Moorpark Water Main Replacement, CIP Project No. 7458 ("Project") and approve a 10% construction contingency for a total approved construction budget of $373,842.70. Project replaced approximately 1,455 linear feet of water main and associated water services on Moorpark Drive between Brittany Lane and Larkstone Lane, and on Brittany Lane between Moorpark Drive and Ravencrest Drive. In addition, Project also included slurry sealing Moorpark Drive, Brittany Lane, Larkstone Lane, and Ravencrest Drive to latest City standard which includes removing old slurry from gutter pan.
Notice-to-Proceed with construction was issued on February 22, 2021 with a completion date of April 2, 2021 per the allotted number of working days in the contract. However, due to contractor deficiencies and added scope, Project was substantially completed on September 24, 2021. Amount of change orders approved for this Project is $84,963.90. Change orders were primarily due to additional water main and services requested by City. In addition, as part of the change order negotiations, City was able to extend limits of slurry seal to include Ravencrest Drive and Brittany Lane at no cost.
Final total Contract cost is $424,821.00. Improvements have been completed and staff is recommending City Council approve Acceptance of Work performed by Stephen Doreck.
Following is a summary of contract costs:
Moorpark Water Main Replacement Construction Budget Summary
| Original Construction Contract Amount |
$339,857.10 |
| Approved Change Orders |
$84,963.90 |
| Stephen Doreck Final Construction Contract Amount |
$424,821.00 |
| Approved Construction Contract Budget |
$490,000.00 |
| Remaining Construction Contract Balance |
$65,179.00 |
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| COMMISSION/COMMITTEE RECOMMENDATION |
| The Finance Committee reviewed staff's recommendation at their October 12, 2021 meeting and recommended to proceed. |
| FISCAL IMPACT/SUMMARY |
Final Contract amount is $424,821.00, which is under approved construction budget. Source of funds is from Water Fund (Fund 420). There is no General Fund impact.
Project replaced approximately 1,455 linear feet of water main and associated water services on Moorpark Drive between Brittany Lane and Larkstone Lane, and on Brittany Lane between Moorpark Drive and Ravencrest Drive. Stephen Doreck completed the Project and fulfilled its obligations to City per subject Contract. Therefore, staff is recommending City Council accept Project as complete and authorize City Clerk to record a Notice of Completion. Additionally, staff is recommending authorizing City Clerk to release Payment and Performance Bonds. |
| RESPECTFULLY SUBMITTED: |
William Gallardo, City Manager
Prepared by: Raymond Contreras, Associate Engineer
Concurrence: Michael Ho, P. E., Deputy Director of Public Works / City Engineer
Tony Olmos, P. E., Public Works Director |
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