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Agenda Item 25.
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| City Council Meeting |
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| Subject: |
| Award South Brea Water & Sewer Improvements, CIP Project Nos. 7454, 7466 and 7626 |
| RECOMMENDATION |
- Approve Plans and Specifications;
- Receive bids;
- Award Contract to lowest responsive and responsible bidder, Vido Samarzich, Inc., in the amount of $5,375,591.00; and
- Authorize City Engineer to issue Change Orders up to a "not-to-exceed" amount of 10% of the Contract Price.
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| BACKGROUND/DISCUSSION |
The South Brea Water & Sewer Improvements, Project Nos. 7454, 7466, and 7626 ("Project") is programmed in Fiscal Year 2021-22 Capital Improvement Program (CIP). Project is located on twelve (12) streets, south of Imperial Highway, east of Berry Street, west of State College Boulevard, and north of the southerly City limits. (Exhibits A, B and C).
The work generally consists of replacement and upgrade of existing water and sewer mains, manhole and sewer lateral reconstruction, and street resurfacing throughout the Project areas. In addition, Project also includes replacement of damaged PCC sidewalk, curb ramps, curb and gutter; traffic striping and sign replacement; landscape and irrigation repair; and construction survey and monument protection.
Final Plans and Specifications ("Bid Documents") were advertised for bids on CIPlist.com and subsequently published in the adjudicated newspaper in accordance with the California Uniform Public Construction Cost Accounting (CUPCCA). A copy of the Bid Documents is available in the City Clerk's office for review. There was one addendum to the Bid Documents, which provided the geotechnical report for the bidders' reference when providing their proposals. Therefore, staff recommends City Council approve the final Bid Documents with the addendum as bid.
On September 9, 2021, staff received a total of eight bid proposals. Staff then tallied the bid proposals and determined that the apparent low bid amount was $5,375,591.00 from Vido Samarzich, Inc., of Rancho Cucamonga, California (Exhibit D).
Below are the results of the eight bids received within Table 1:
Table 1 - Total Bid Summary
| No. |
Bidder |
Amount Bid |
| 1. |
Vido Samarzich, Inc. |
$5,375,591.00 |
| 2. |
JR Filanc Construction Co., Inc. |
$5,580,470.00 |
| 3. |
T.E. Roberts |
$5,661,104.00 |
| 4. |
Christensen Brothers |
$6,253,266.50 |
| 5. |
Stephen Doreck |
$6,347,290.00 |
| 6. |
Dominguez General Contracting |
$6,790,575.00 |
| 7. |
Ramona, Inc. |
$6,804,448.00 |
| 8. |
Kana Pipeline |
$6,897,244.00 |
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Engineer's Estimate |
$5,169,615.00 |
Vido Samarzich, Inc., has been in the construction business for over 39 years and has completed construction of similar improvement projects for the City of Upland, City of Fullerton, and City of Anaheim. The company has a valid contractor's license and has received a satisfactory rating according to the references. If awarded, construction could begin in November 2021, and take approximately ten (10) months to complete, weather permitting. |
| COMMISSION/COMMITTEE RECOMMENDATION |
| The Finance Committee reviewed staff’s recommendation at their October 12, 2021 meeting and recommended to proceed. |
| FISCAL IMPACT/SUMMARY |
The Project budget is programmed in the FY 2021-22 CIP with an amount of $7,917,114. The total updated cost for the Project going into construction is estimated at $6,699,284.11 based on the final design and staff costs ($194,819), apparent low bid amount of $5,375,591, a 10% contingency ($537,559.10), and construction engineering costs ($591,315.01). Once the Project is complete, any remaining project funds will be deobligated back into the associated funds. The sources of funds within the approved budget are from the Measure M Fund (260), Water Fund (420), Gas Tax Fund (220), and Sewer Fund (430). There is no impact to the General Fund from this project.
The work generally consists of the replacement and upgrade of existing water and sewer mains, manholes and sewer laterals reconstruction, and street resurfacing throughout the Project areas. If City Council approves staff's recommendations, the Project is anticipated to start construction in November 2021 and be completed by September 2022, weather permitting. |
| RESPECTFULLY SUBMITTED: |
William Gallardo, City Manager
Prepared by: Raymond Contreras, Associate Engineer
Concurrence: Michael Ho., P. E., Deputy Director of Public Works / City Engineer
Tony Olmos, P. E., Public Works Director |
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