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  Agenda Item   27.    
City Council Meeting
Meeting Date: 11/17/2020  
FROM: Bill Gallardo

Subject:
Brea Arts Corporation Annual Report for Fiscal Year 2019-20
RECOMMENDATION
Receive and file.
BACKGROUND/DISCUSSION
The Brea Arts Corporation was formed on June 17, 1997, for the purpose of disseminating information to the public about cultural activities in the City of Brea; to host BreaFest; and to participate in and encourage other events or activities related to this purpose.
 
The Brea Arts Corporation is a tax-exempt 501[c](3) organization for Federal and State income tax purposes.  The organization did not incur expenditures within the legally established threshold required to file annual reports with the taxing agencies.  This report has been prepared in lieu of such reports to provide a summary of activities.  By using its tax-exempt status to mail information about its cultural activities, the Brea Arts Corporation avoided incurring approximately $4,619.78 in postage costs during the year.  This amount represents the savings in postage from using the standard mail nonprofit rate versus the standard mail regular rate ($0.121 savings per piece x 38,180 pieces).  The Brea Arts Corporation also secured permits from the California Department of Alcoholic Beverage Control (ABC) for various cultural events hosted by the Curtis Theatre, the Gallery and lastly, for BreaFest.  The total cost for the permits was $2,657.00.
 
The annual report for Fiscal Year July 1, 2019 through June 30, 2020 was prepared by the Administrative Services Department with the assistance of the Community Services Department.  The annual report includes two exhibits.  Exhibit A, the Statement of Program Service Accomplishments, provides a description of activities during the past fiscal year.  Exhibit B, the Summary of Promotional Activities for Program Events, gives a breakdown of the items mailed, postage costs, and attendance for each event as well as summary of costs incurred for the ABC permits.  The filing requirement deadline is typically on or before the 15th day of the 5th month after the close of the City's tax year.  The only action required by the Board is to receive and file.
SUMMARY/FISCAL IMPACT
No fiscal impact.
RESPECTFULLY SUBMITTED
William Gallardo, City Manager
Prepared by:  Alicia Brenner, Senior Fiscal Analyst
Reviewed by: Carrie Hernandez, Community Services Manager
Concurrence: Cindy Russell, Administrative Services Director
 
Attachments
Exhibit A - Statement of Program Service Accomplishments
Exhibit B - Summary of Promotional Activities for Program Events

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