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  Agenda Item   20.    
City Council Meeting
Meeting Date: 11/17/2020  
FROM: Bill Gallardo

Award Contract to Orkin for Pest Control Services at Various City Facilities
  1. Award contract to Orkin in the amount of $35,930 for pest control services at various City facilities; and
  2. Authorize City Manager to approve contract extensions
Public Works uses pest control services at City facilities, reservoirs, parks and landscape areas.  The current contract with Exterminetics was set to expire on June 30, 2020, but was extended for six months pending procurement for a new contract for these services. 

Staff received informal bids from Exterminetics, Orkin and Animal Pest Management Services.  Of the three informal bids, Orkin was the lowest at $35,930 over the initial 18-month contract period from January 1, 2021 to June 30, 2022.  After the initial 18-months, the annual contract amount is $23,940.  The contract will have four possible one-year extensions upon the mutual consent of the both parties.  Contract services include the treatment of the interior/exterior of buildings for crawling insects and for rodent and squirrel control.  Orkin's services and pricing are available through the National Joint Powers Alliance (NJPA) that is now Sourcewell.  Any potential CPI increases would be reviewed and approved by the Finance Committee.
The Finance Committee reviewed this item at their meeting on November 10, 2020.  There was a question on the timing of the Consumer Price Index (CPI) increase.  The language in the agreement will be modified to indicate a December CPI calculation before final execution.  The Committee recommended this for City Council approval.
The current contract for pest management services was extended for six months past its expiration to explore a new vendor.  Orkin’s pest control services and pricing are available through a cooperative agreement with Sourcewell.  Staff recommends awarding the contract to Orkin in the amount of $35,930.

Funding is available in Funds 110 and 420 for the services.
William Gallardo, City Manager
Prepared by:  Bill Bowlus, Public Works Superintendent
Concurrence:  Tony Olmos, P.E., Director of Public Works
Approved Insurance

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