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  Agenda Item   21.    
City Council Meeting
Meeting Date: 11/02/2021  
FROM: Bill Gallardo

Approve Plans and Specifications for Skate Park Upgrades, CIP No. 7914
Approve Plans and specifications.
In the fall of 2015 a Request for Proposal (RFP) was issued for design consultants to provide outreach, a concept plan and construction documents for skate park upgrades.  Stantec Consulting Services, Inc. was awarded the contract in late 2015.  Two outreach meetings were held that included the neighborhood, skaters, and members of the Parks Recreation and Human Services Commission.  Additionally, an internal working group of stakeholders from Community Services, Communications and Marketing, the Police Department and Public Works added feedback on the project.  A concept plan was developed from the outreach meetings and internal working group that incorporated all the suggestions.  Construction documents were initiated. 

During the final design, site conditions required changes such as additional geotechnical work, survey, structural engineering for the pool at the south end of the park, and electrical for the sump pump and security cameras.  More specifically, the plans now include replacement of 20-year-old concrete ramps; a new manhole with sump pump for the pool; enlarged retaining walls at the south end to accommodate the enlarging and deepening of the pool; reconstruction of slope to the east to gain efficiencies during construction; addition of ADA ramp at the south-west corner by the pool; addition of security cameras; replacement of deteriorating retaining walls at the toe of the east slope; and replacement of skatepark elements that were to remain but now make sense to reconstruct to avoid having old elements trying to blend in with new.  All these changes came to light during final design and a decision was made to incorporate into the construction documents in order to deliver a quality project.  These changes are consistent with the scope of work that was approved as part of the original CIP project.  Plans and specifications have been completed and are available for review in the City Clerk's office and are currently posted on for bidding.

The additions and changes above have had a significant impact on the original budget compounded with the current construction climate and supply chain issues.  Staff is seeing pre pandemic cost estimates exceed 30% increases in current bids.  Current cost estimates project a shortfall in the range of $700,000-$900,000.  The actual shortfall will be determined after bids are opened on November 29, 2021.  Staff will then recommend an award of contract in December 2021 along with a request for an appropriation to cover the shortfall.
This item was reviewed at the Finance Committee's meeting on October 26, 2021 and recommended it for City Council approval.  The Committee also discussed potential FUND options for the project.
Staff is recommending approval of the plans and specifications for Skate Park Upgrades, CIP 7914 which is currently out to bid.  There is a projected shortfall in the range of $700,000 to $900,000.  Possible funding sources are being evaluated and specific funding source(s) will be proposed to City Council at the award of construction contract.
William Gallardo, City Manager
Prepared by: Bill Bowlus, Public Works Superintendent
Concurrence: Michael Ho, P.E., Interim Director of Public Works

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