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  Agenda Item   5.    
City Council Meeting
Meeting Date: 11/16/2021  
FROM: Bill Gallardo

Subject:
Commissioner Compensation
RECOMMENDATION
Discuss and provide direction regarding whether to compensate City Commissioners or have them continue serving on a voluntary basis. 
BACKGROUND/DISCUSSION
The City of Brea fosters public engagement by encouraging residents to participate on City commissions. Such commissions include the Cultural Arts Commission; Parks, Recreation & Human Services Commission; and the Planning Commission. Each of these citizen groups plays an important role in the Brea community by making observations and bringing ongoing feedback to the Brea City Council Members. Citizen volunteers also play a role in the conduct of governmental affairs and provide an important element in achieving the goals of the City.

Various commissions have different areas of expertise. At regular meetings, commissioners work with staff members and may be asked to review proposed new projects or to comment on activities already underway around the City. While there is no compensation for participation on commissions, the service given is meaningful to all Brea residents. However, the City Council is interested in reviewing and discussing whether to compensate City commissioners or have them continue serving on a voluntary basis. 

Below provides background information on the City's previous policies regarding compensating commissioners:


City of Brea Commissioner Compensation Timeline

November 2, 1964 
  • Ordinance No. 370 authorized the compensation of Planning Commissioners, Personnel Commissioners, and Parks and Recreation Commissioners.
    • All commissioners received $10 per meeting, not to exceed $20 per month.

September 14, 1970
  • Ordinance No. 476 amended Ordinance No. 370, increasing the Planning Commission compensation to $20 per meeting, not to exceed $40 per month (Personnel Commissioners and Parks & Recreation Commissioners compensation remained unchanged).

December 9, 1986
  • Ordinance No. 816 amended City Municipal Code to establish compensation amounts for all commissioners via resolution, including commissioners on the:
    • Planning Commission
    • Parks, Recreation & Human Services Commission
    • Human Resource Commission
    • Cultural Arts Commission
  •  Also permitted the City Council to provide compensation for travel expenses, meals, lodging and related expenses necessarily incurred by commissioners during the performance of their official duties, including attendance at seminars, conferences or training courses approved by the City Council.

January 20, 1987
  • Resolution No. 87-6 established the compensation rates for commissioners as follows:
    • Planning Commission - $50 per meeting, not to exceed $150 per month
    • Parks, Recreation & Human Services Commission - $30 per meeting, not to exceed $90 per month
    • Human Resource Commission- $30 per meeting, not to exceed $90 per month
    • Cultural Arts Commission - $30 per meeting, not to exceed $90 per month

December 20, 1988
  • Resolution No. 88-148 established new rates for Planning Commissioners, which increased to $75 per meeting, not to exceed $225 per month. All other commissioner compensation remained unchanged.

March 21, 1995
  • Resolution No. 95-36 repealed Resolution No. 87-6, declaring that incumbent and future commissioners will serve on a voluntary basis.

April 3, 2001
  • Resolution No. 01-28 allowed “expense allowances” to City Commissioners in lieu of compensation. The expense allowances provided:
    • Planning Commissioners - $75 per month
    • Parks, Recreation, and Human Services Commissioners - $30 per month
    • Cultural Arts Commissioners - $30 per month

June 1, 2004
  • Resolution No. 04-40 repealed Resolution No. 01-28, declaring that incumbent and future commissioners will serve on a voluntary basis.

For additional information, staff reached out to cities in California, to see if they compensate commissioners. A survey of those results are attached.
FISCAL IMPACT/SUMMARY
If the City Council is interested in compensating City commissioners, the commissioners would be added to the payroll system and be paid via a stipend. This process would mirror the same one that is currently used for compensating City Council Members. Should the City Council decide to compensate City commissioners, the overall fiscal impact would be determined based on the amount of compensation in which they deem appropriate to provide to each commission.
RESPECTFULLY SUBMITTED:
William Gallardo, City Manager
Prepared by: Melissa Davis, Management Analyst
 
Attachments
Survey of Cities

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