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Finance Committee
Meeting Date: 11/30/2021  
FROM: Bill Gallardo

Amendment to the Position Allocation List - Full-time Planning Technician to Full-time Assistant Planner
Staff recommends that the City Council:

1) Approve a Resolution amending the Position Allocation List to reinstate the Full-time Assistant Planner position.
In November 2019, staff brought forward a request to amend the Position Allocation List to change one of the two authorized Assistant Planner positions to a Planning Technician position.  This change provided an opportunity for the then Administrative Intern to contribute her skills to the Planning Division with plan reviews and special projects.  

After 14 months, the Planning Technician was promoted and filled the vacant Assistant Planner position, thus leaving the Planning Technician position vacant for the current fiscal year. Staff is requesting to amend the Position Allocation List to change the vacant Planning Technician position back to the Assistant Planner position as originally intended prior to November 2019.  This amendment will allow the Planning Division to have two Assistant Planner positions (one currently filled and one which will be filled through the recruitment process in 2022). 

In the effort to fill this newly vacant Assistant Planner position, the City is seeking an ideal candidate that has experience with the following: 
  • Basic entitlement processing including writing staff reports, drafting, and providing presentations to the Planning Commission, hearing officer, and various other committees;
  • Writing formal responses including zoning verification letters; and 
  • Conducting moderate to advanced building and safety plan check reviews.
The successful candidate will focus on the above-mentioned items which are currently performed by the Associate and Senior Planner; however these tasks are more appropriately carried out by an Assistant Planner. Thus, the Associate and Senior Planners will be able to focus on more advanced project processing for projects such as: Brea 265, Simon Mall, and the anticipated processing of a project at the former Bank of America site.

The current and proposed staff levels for the Planning Division are as follows:
  Current Allocation Proposed Allocation
City Planner 1 1
Senior Planner 2 2
Assistant/Associate Planner 3 4
Planning Technician 1 0
Administrative Clerk I/II 1 1
Total 8 8
The fiscal impact is approximately $20,030 annually to the City's General Fund (110). Due to vacancy savings realized in the current fiscal year, this increase can be absorbed in the Planning Division General Fund (110) budget for FY 2021-22.  However, the additional costs will need to be programmed into future budgets.   There is no additional budget appropriation needed at this time. 
William Gallardo, City Manager
Prepared by: Linda Sok Tang, Management Analyst II
Concurrence: Jason Killebrew, Community Development Director

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