Agenda

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Finance Committee

Meeting Date:	11/29/2022
FROM:	Bill Gallardo

Subject:

City iPad Replacement Purchase

RECOMMENDATION

Authorize the City's Procurement and Contracts Administrator, or designee, to provide a Purchase Order for the replacement of existing City iPads.

BACKGROUND/DISCUSSION

Since the introduction of iPads into the organization, these mobile devices have proven to be an effective tool for City staff to conduct business on a daily basis. With a wide range of uses, which include mobile document sharing, access to Microsoft applications (which will be enhanced through the future implementation of Microsoft 365), video conferencing, and electronic agenda management for City Council meetings, iPads provide a portable and reliable technology solution.

The replacement of iPads follows the same cycle as mobile phone replacements. Every four years we upgrade devices, which allows for maximum utilization of technology before any problems arise from software compatibility issues or hardware failure.

City staff is proposing an upgrade to the inventory of iPads deployed throughout the organization to the latest version. This also allows enough time between replacements for the City to take advantage of improvements in technology that result in better processing power, longer battery life, enhanced features and functions, as well as larger storage capacity. These improvements will help maintain and enhance the way City staff utilize these devices for daily operations.

SUMMARY/FISCAL IMPACT

The Fiscal Year 2022-23 budget includes funding for the iPad replacements. The total cost of the new iPads is approximately $34,500. The new iPads will be purchased from the Apple Store in the Brea Mall, which additionally results in sales tax revenue generated for the City. There will be no further impact to the budget.

RESPECTFULLY SUBMITTED

William Gallardo, City Manager
Prepared by: Anthony Godoy, Management Analyst II
Concurrence: Kristin Griffith, Director of Administrative Services
Randy Hornsby, Information Technology Manager

Attachments
Quote 1 - GCI
Quote 2 - CDWG
Quote 3 - Apple Store