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Agenda Item 22.

City Council Meeting

Meeting Date:	12/15/2020
FROM:	Bill Gallardo

Subject:

Award the Purchase of a Pre-engineered Pedestrian Bridge for Birch Hills Golf Course to TrueNorth Steel

RECOMMENDATION

Award the purchase of a pre-engineered pedestrian bridge for Birch Hills Golf Course to TrueNorth Steel in the amount of $46,744.11; and
Authorize the City Engineer to issue change orders up to 10% of the contract price for required fabrication design changes.

BACKGROUND/DISCUSSION

The Birch Hills Golf Course Bridge Replacement Project, CIP No. 7958 is programmed in the FY 2020-21 Capital Improvement Program (CIP). The existing golf cart bridge, constructed in 1974, is a wood-framed superstructure, spanning 60' over the Loftus Diversion Channel. The bridge's superstructure and railings are deteriorated and damaged to the point of being hazardous, so the City had to close the bridge to traffic until it can be replaced. The replacement bridge will be a pre-engineered steel rolling beam structure.

On October 26, 2020, staff issued a Request for Bids (RFB) to select a qualified bridge fabricator/supplier for the purchase of this bridge. The RFB was posted on the City of Brea’s procurement website. This RFB is for the purchase of the bridge only. Another RFB to perform the demolition, foundation, and installation work will be issued shortly after the drawings are approved and prior to the time that the new bridge arrives. It will take about three months to fabricate and deliver the bridge. The two separate RFBs should help save costs by purchasing the bridge directly from the manufacturer and will help expedite the review and approval process for the drawings versus going through the prime installation contractor only.

On November 24, 2020, staff received four bids shown below in order of lowest to highest bid. The RFB contained options for two different types of bridges. Some bidders submitted pricing for only one option while others submitted pricing for both options. TrueNorth Steel's bid was responsive and the lowest-priced bid. Staff recommends awarding option 1 to TrueNorth Steel as the overall design is more appealing and it is only $489.19 more than their option 2 bid. The bid price from TrueNorth Steel was about $13,256 or about 22% less than the Engineer’s Estimate.

Bidder	Option 1	Option 2
TrueNorth Steel	*$46,744.11	$46,254.92
Wheeler Lumber	$48,900.64	No Bid
Contech	$56,420.06	No Bid
The Approach	$62,999.10	$81,499.00
*award recommendation

COMMISSION/COMMITTEE RECOMMENDATION

The Finance Committee reviewed staff’s recommendation at their December 8, 2020 meeting and recommended to proceed.

FISCAL IMPACT/SUMMARY

The Project budget to replace the existing wooden bridge with a pre-engineered steel rolling beam structure is programmed in the FY 2020-21 CIP for $130,000 from Fund 182 (FARP). Staff has reviewed their bid, verified their references, and recommends awarding the purchase of the Birch Hills Golf Course Bridge to TrueNorth Steel in the amount of $46,744.11 and authorizes the City Engineer to issue change orders up to 10% of the Contract Price for required fabrication design changes.

If City Council approves staff recommendations, the Project is anticipated to start construction in early March 2021 and be completed by April of 2021.

RESPECTFULLY SUBMITTED:

William Gallardo, City Manager
Prepared by: Michael Ho, P.E., Deputy Director of Public Works/City Engineer; and
Neil Groom, Procurement and Contracts Administrator
Concurrence: Tony Olmos, P.E., Public Works Director and
Cindy Russell, Administrative Services Director

Attachments
Attachment A - Location Map
Attachment B - Specifications
Attachment C - Offer and Acceptance Agreement