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Agenda Item 24.
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| City Council Meeting |
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| Subject: |
| Approve Plans and Specifications, Receive Bids, and Award Contract with Gentry Brothers, Inc. in the amount of $279,738.24 for the Country Lane Street Rehabilitation, CIP No. 7323, (“Project”) |
| RECOMMENDATION |
- Approve the Plans and Specifications;
- Receive bids;
- Award Contract to the lowest responsive and responsible bidder, Gentry Brothers, Inc., in the amount of $279,738.24; and
- Authorize the City Engineer to issue Change Orders up to a "not to exceed" amount of 10% of the Contract Price.
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| BACKGROUND/DISCUSSION |
The Country Lane Street Rehabilitation, CIP No. 7323 (“Project”) is programmed in the FY 2020-21 Capital Improvement Program (CIP). The Project is located within a residential neighborhood north of Lambert Road, southwest of State College Boulevard, east of Brea Boulevard and west of Cliffwood Avenue (Attachment A). The work consists of pavement rehabilitation including cold milling, placement of new asphalt concrete, sidewalk improvements, curb and gutter improvements, curb ramp improvements, and adjustment of manholes and valves in the Country Lane neighborhood.
On October 21, 2020, the Final Plans and Specifications (“Bid Documents”) were accepted by staff, and the Project was advertised for bids on the CIPlist.com website and subsequently published in the Star Progress paper on October 29, 2020, 14 days prior to bid opening. Hard copies of the Bid Documents are available at the City Clerk’s office for review.
On November 12, 2020, staff received a total of eleven bid proposals. Soon thereafter, staff tabulated the bid proposals and determined that the apparent low bid amount was $279,738.24 from Gentry Brothers, Inc. (“Gentry Brothers”) from Irwindale, CA (Attachment B).
Below are the results of the eleven bids received within Table 1:
Table 1 – Total Bid Summary
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Bidder
Number
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Bidder |
Amount Bid |
| 1 |
Gentry Brothers, Inc. |
$279,738.24 |
| 2 |
Hardy & Harper, Inc. |
$300,000.00 |
| 3 |
Onyx Paving Co. |
$318,000.00 |
| 4 |
Pave West |
$327,475.09 |
| 5 |
All American Asphalt |
$329,444.00 |
| 6 |
Prestige Striping Services |
$330,671.53 |
| 7 |
Sequel Contractors |
$330,827.42 |
| 8 |
Copp Contracting, Inc. |
$341,015.72 |
| 9 |
Excel Paving Co. |
$349,767.68 |
| 10 |
R.J. Noble |
$364,358.05 |
| 11 |
EBS General Engineering |
$452,660.76 |
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Engineer's Estimate |
$315,715.00 |
As depicted within Table 1, the three lowest bids were very competitive with the apparent lowest bid price from Gentry Brothers coming in lower than the Engineer’s Estimate (EE) by approximately $35,976.80, about 11% under.
Gentry Brothers has been in the construction business for 40 years and has completed construction of similar street improvement projects for the cities of West Covina, Montclair, and Walnut. Their California Contractor’s license (397682) and Department of Industrial Relations registration number (1000002240) have been verified by staff and their bid package has met the City requirements. In addition, staff contacted the cities of West Covina, Montclair and Walnut, where the contractor has received favorable reviews. Based on the aforementioned bid review, staff has determined Gentry Brothers to be a responsive and responsible bidder. Therefore, staff recommends that the City Council consider awarding a Construction Contract to the lowest responsive and responsible bidder, Gentry Brothers, in the amount of $279,738.24 (Attachment C).
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| COMMISSION/COMMITTEE RECOMMENDATION |
| The Finance Committee reviewed staff’s recommendation at their December 8, 2020 meeting and recommended to proceed. |
| FISCAL IMPACT/SUMMARY |
The Project budget is programmed in the FY 2020-21 CIP with an amount of $825,000. The total updated cost for the Project going into construction is estimated at $364,170.87 based on the final FY 2020-21 design costs ($10,302), apparent low bid amount of $279,738.24, a 10% contingency ($27,973.82), and construction engineering costs ($46,156.81). Once the Project is complete, the remaining project funds will be de-obligated back into the associated funds. The sources of funds within the approved budget are from the Measure M Fund (260) and Gas Tax Fund (220). There is no impact to the General Fund from this project.
The Project will rehabilitate streets in the Country Lane residential neighborhood including placement of new asphalt concrete, sidewalk improvements, curb and gutter improvements, curb ramp improvements, and the adjustment of manholes and valves. If City Council approves staff recommendations, the Project is anticipated to start construction in January 2021 and be completed by April 2021. |
| RESPECTFULLY SUBMITTED: |
William Gallardo, City Manager
Prepared by: Michael Ho., P.E., Deputy Director of Public Works/City Engineer
Concurrence: Tony Olmos, P.E., Public Works Director |
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