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Agenda Item 15.
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| City Council Meeting |
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| Subject: |
| Cooperative Agreement 12-771 between the City of Brea and State of California Department of Transportation (Caltrans) for the SR 57/Lambert Road Interchange Improvement Project (CIP 7251) – Landscape Phase |
| RECOMMENDATION |
- Approve the Cooperative Agreement 12-771 between the City of Brea and Caltrans; and
- Authorize the City Manager to execute the Cooperative Agreement 12-771 with any subsequent amendments upon approval as to form by the City Attorney
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| BACKGROUND/DISCUSSION |
The State Route (SR) 57 & Lambert Road Interchange Improvements (Project), Project 7251, was initiated in 1999 between the City of Brea and the State of California Department of Transportation (Caltrans) to address traffic congestion on Lambert Road at the SR-57 interchange and at the adjacent intersection of Lambert Road and State College Boulevard.
In 2009, the City and Caltrans entered into a Cooperative Agreement for the Project to complete the Project Approval and Environmental Development (PA&ED), Right-Of-Way (R/W), and Plans, Specifications, and Estimate (PS&E) Phases.
In November 2015, the Project Report and Environmental Document proposed adding a northbound loop on-ramp and realign the northbound off-ramp; widening the southbound ramps and bridge over the railroad; converting the southbound exit ramp to a two (2) lane exit; and widening Lambert Road east of State College for a dedicated right turn lane onto the southbound on-ramp, and a separate bridge for the northbound loop on-ramp.
On July 17, 2018, the City and Caltrans entered into a second Cooperative Agreement to complete the Construction of the Project. Soon thereafter, the PS&E Phase was completed, and the Project was advertised for bids in November 2018.
On April 19, 2019, Caltrans awarded the Construction Contract for the Project to Security Paving, Inc. and the Project started construction on July 9, 2019, but was delayed until August 26, 2019, due to material supply issues with the Contractor. Currently the construction is in its second year of a 500-working day contract and is anticipated to be substantially completed in early 2022.
Once the Project construction is completed, Caltrans will follow-up with the Landscape Phase to complete the landscaping within the area of the Project. In order for Caltrans to proceed with the work, a third Cooperative Agreement between the City and Caltrans is required. This Cooperative Agreement will authorize Caltrans to be the lead designer for the landscape design and allow for them to Advertise, Award, and Administer (“AAA”) the landscape contract. Additionally, the City Public Works Department will be working with Caltrans to develop the landscape design within the parkway area adjacent to the new Lambert Road eastbound dedicated right turn lane onto the southbound on-ramp. Therefore, Caltrans and City staff have developed Cooperative Agreement 12-771 to complete the Landscape Phase for the Project (see Attachment A). This agreement was provided to the City Attorney’s office for review and was accepted as to form.
The Landscape project design is anticipated to be completed in the fall of 2021 and advertised for bids in January 2022, with construction starting in the summer of 2022. |
| COMMISSION/COMMITTEE RECOMMENDATION |
| The Finance Committee reviewed staff’s recommendation at their March 9, 2021 meeting and recommended to proceed. |
| FISCAL IMPACT/SUMMARY |
The Project is fully funded by the OCTA Cooperative Agreement C-9-1380, which was approved by City Council on December 3, 2019. The following table provides the funding and expense breakdown. Based on the terms of the OCTA COOP and the Caltrans COOP, the City will pay Caltrans and will be fully reimbursed by OCTA. The Project is considered fully funded by the OCTA COOP Agreement and there will be no General Fund Impact from this action or the Project.
| Funding Source |
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| OCTA Cooperative Agreement C-9-1360 |
$2,147,210 |
| Expense |
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| Caltrans Cooperative Agreement 12-0771 |
$1,600,000 |
| Remaining Fund Balance For Contingency |
$547,210 |
The Project construction for the traffic improvements is anticipated to be substantially competed in early 2022, followed by the Landscape Phase, which is anticipated to begin construction in the summer of 2022 and be completed by fall of 2023. There will be a three (3) year landscape maintenance phase subsequent to the completion of the work, which will end by the fall of 2026.
In order to proceed with the Landscape Phase scope of work, the City and Caltrans will be required to enter into a Cooperative Agreement. Cooperative Agreement 12-771 (“Agreement”) has been prepared and reviewed as to form by the City Attorney and is ready for City Council approval. Therefore, staff is recommending the City Council consider approving the Agreement and authorize the City Manager to execute said Agreement with any subsequent amendments upon final approval as to form by the City Attorney.
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| RESPECTFULLY SUBMITTED: |
William Gallardo, City Manager
Prepared by: Michael Ho, P.E., Deputy Director of Public Works / City Engineer
Concurrence: Tony Olmos, P.E., Public Works Director |
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