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  Agenda Item   17.    
City Council Meeting
Meeting Date: 03/07/2023  
FROM: Bill Gallardo

Authorize the Purchase of Playground Equipment for Arovista Park Modernization Project, CIP 7978
  1. Approve the purchase of playground equipment from seven different manufacturers for a total of $1,987,367.00; and
  2. Authorize the City Manager to issue a Purchase Order Change Notice in a not-to-exceed amount of five percent of the equipment purchase price.
In the fall of 2020, the City's Parks, Recreation and Human Services Commission adopted their Goal Setting Executive Summary highlighting several improvements needed at Arovista Park. The City Council directed staff to explore the modernization of Arovista Park at their May 4, 2021, meeting, emphasizing an all-accessible playground and other park improvements. These included upgrades to existing fields and courts, the addition of multi-generational recreational opportunities, and the desire for an all-accessible play area.
Extensive community outreach and engagement followed through the remainder of 2021, resulting in an initial concept plan for the park. At their Special Meeting on March 8, 2022, the City's Parks, Recreation, and Human Services Commission established a base project with other priorities for the Arovista Park Modernization Project. The base project included the following: 
  • An all-inclusive playground
  • Skate park sound wall
  • Parking lots
  • Restrooms
  • Golf safety netting
  • Tracks trailhead lighting and design
Other priorities included baseball fields; a theater; Jubilee Grove; an active adult area; and pickleball, basketball, and volleyball courts. There was a consensus to include relocating the sound wall in the base project, and staff also recommended safety netting at the golf course, which is currently underway. 

In June 2022, City Council awarded a design services agreement to David Volz Design for plans, specifications, and estimates (PS&E) for Arovista Park Modernization, CIP 7978.

City Council, on February 7, 2023, authorized the purchase of a prefabricated restroom/concession building, restroom/storage, and two trash enclosures. The concept plan for the all-accessible playground was also shared and approved by the City Council at the February 7 meeting. Based on the extensive outreach and input received, staff and the architect have selected play equipment from seven manufacturers that offer various sensory opportunities throughout the accessible playground. Due to lead times for the equipment, staff is recommending orders be placed now with the different manufacturers, as detailed in the table below:
Manufacturer Cost
Landscape Structures - Freestanding Play Equipment $253,760.00
Landscape Structures - Custom Tower, Bridge/Elevated Walk $840,000.00
Goric $105,480.00
Berliner $162,271.00
I.D. Structure $57,175.00
Gametime $15,000.00
Jen Lewin $105,000.00
Barbara Butler $132,000.00
Sub Total: $1,670,686.00
Tax: $167,138.00
Freight: $149,543.00
Total: $1,987,367.00

Once the purchase orders are issued, the general contractor will be required to coordinate the delivery of the equipment. The specifications will need a certified playground installer and certified playground inspector to handle and observe the equipment installation. 
The Finance Committee reviewed this item at their February 28, 2023, meeting and recommended it for City Council approval.
Staff recommends purchasing playground equipment from multiple manufacturers, as detailed above, for the Arovista Park Modernization at $1,987,367.00. Funding is available in the CIP budget.
William Gallardo, City Manager
Prepared by:  Jenn Colacion, Community Services Senior Management Analyst
Prepared by:  Bill Bowlus, Public Works Superintendent
Concurrence: Michael Ho, P.E., Director of Public Works/City Engineer

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