The City of Brea has seven annually assessed Maintenance Districts. Per the 1972 Landscape and Lighting Act, the local agency shall conduct public meetings to establish and adopt the upcoming annual District budget. These District meetings provide the homeowners with updates on future landscape improvements and solicit concerns regarding the maintenance of the common areas. Below are the summary results of each meeting. Referenced in Exhibit A is a map of the seven Districts.
Maintenance District #1 (American National - 103 Parcels)
On March 29, 2023, two representatives of two parcels attended. The total estimated costs for FY 2023-24 are $56,590. The total annual assessment amount for this District is currently $55,929. Recommended for FY 2023-24 are no changes. The annual assessment will remain at $543 per parcel per year. As of June 30, 2022, reserves are $4,707, yielding 8% of the operational budget.
Maintenance District #2 (Baldwin - 297 Parcels)
The assessment for this District is for theme street lighting maintenance only. The Homeowners' Association maintains the common landscaped areas. On March 27, 2023, one representative of one parcel attended. The total estimated costs for FY 2023-24 will be $7,915. The total annual assessment for this District is currently $5,495. Recommended for FY 2023-24 are no changes. The estimated costs for FY 2023-24 will require the expenditure of $2,420.00 from the District's reserve fund. The annual assessment will remain at $18.50 per parcel per year. As of June 30, 2022, reserves are $36,241 yielding 457% of the operational budget.
Maintenance District #3 (Eagle Development - 188 Parcels)
On March 29, 2023, two representatives of two parcels attended, one in-person and one by telephone (before the meeting), and directed staff to increase the assessment by the CPI of 4.9% for the prior 12-month calendar year. The total estimated costs for FY 2023-24 are $110,749. The total annual assessment for this District is $104,047, or $553.44 per parcel per year, the maximum allowable assessment for FY 2022-23. The recommended assessment would increase to $109,145 or $580.56 per parcel per year, an increase of $27.12 annually. As of June 30, 2022, reserves are $76,335, yielding 68% of the operational budget.
Maintenance District #4 (Ponderosa - 230 parcels)
The assessment for this District is for theme street lighting maintenance only. The Homeowners' Association maintains the common landscaped areas. On March 27, 2023, there was no attendance. The total estimated costs for FY 2023-24 are $5,093. Recommended for FY 2023-24 are no changes. The annual assessment will remain at $12 per parcel per year. As of June 30, 2022, reserves are $18,444, over 362% of the operational budget.
Maintenance District #5 (Konweiser - 113 Parcels)
On March 28, 2023, four representatives of four parcels attended and directed staff to increase the assessment by the CPI of 4.9% for the prior 12-month calendar year. The total estimated costs for FY 2023-24 are $136,295. The total annual assessment for this District is $116,592 or $1,031.79 per parcel per year. The recommended assessment would increase to $1,171.15 per parcel per year, an increase of $54.71 per year. As of June 30, 2022, reserves are $78,472, yielding 57% of the operational budget.
Maintenance District #6 (Schmid Development - 135 Parcels)
Of the seven Districts, this is the largest District with 16 acres of common landscaped areas. On March 28, 2023, 11 representatives of 11 parcels attended the meeting and requested to keep the current assessment the same. The total estimated costs for FY 2023-24 are $243,620. The total annual assessment for this District is $236,297 or $1,750.35 per parcel per year. As of June 30, 2022, reserves are $102,208, yielding 42% of the operational budget.
Maintenance District #7 (Baywood Development - 96 Parcels)
On March 27, 2023, two representatives of two parcels attended and directed staff to raise the assessment to the maximum allowable level. The total estimated costs for FY 2023-24 are $32,678. The current annual assessment for this District is $33,411 or $348.03 per parcel per year, which was the maximum allowable assessment for FY 2022-23. The recommended assessment would increase to $365.08 per parcel per year, an increase of $17.05 per year. As of June 30, 2022, reserves are $265, yielding 4% of the operational budget. |
Per the 1972 Landscape and Lighting Act, the local agency shall conduct public meetings to establish and adopt the upcoming annual District budget. Staff met with the homeowners to discuss the coming year's budget and improvement projects. Separate assessments provide for all funding for the maintenance of the Districts, including reimbursing the General Fund for staff time. There will be no impact on the General Fund by this action.
The estimated assessments for FY 2023-24, as detailed in the Engineer's Report, are as follows:
Maintenance
District |
2022-2023
Assessment
Per Lot Per
Year |
2023-2024
Assessment
Per Lot Per
Year |
Change in
Assessment
Per Lot Per Year |
%
Change |
| M.D. #1 |
$543.00 |
$543.00 |
$0 |
0% |
| M.D. #2 |
$18.50 |
$18.50 |
$0 |
0% |
| M.D. #3 |
$553.44 |
$580.56 |
$27.12 |
4.9% |
| M.D. #4 |
$12.00 |
$12.00 |
$0 |
0% |
| M.D. #5 |
$1,031.79 |
$1,082.35 |
$50.56 |
4.9% |
| M.D. #6 |
$1,750.35 |
$1,750.35 |
$0 |
0% |
| M.D. #7 |
$348.03 |
$365.08 |
$17.05 |
4.9% |
The recommended action is to accept the Annual Engineer's Report for Landscape and Lighting Maintenance Districts Nos. 1, 2, 3, 4, 5, 6, and 7 and that a Resolution of Intent is adopted, setting a Public Hearing for each District on May 16, 2023, at 7:00 p.m. |