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Agenda Item 11.

City Council Meeting

Meeting Date:	04/18/2023
FROM:	Bill Gallardo

Subject:

Local Hazard Mitigation Plan

RECOMMENDATION

Approve the professional service agreement with Atlas Planning Solutions to develop a Hazard Mitigation Plan for the City of Brea for a not to exceed amount of $75,000; and
Authorize the City Manager to execute the agreement.

BACKGROUND/DISCUSSION

A Local Hazard Mitigation Plan is a framework that guides our community in making decisions and developing policies to reduce or eliminate risk to life and property. The plan identifies the types of hazards that threaten our community, evaluates our vulnerability to those threats, and outlines a strategy to reduce or eliminate the risk posed by those threats to break the cycle of repeated destruction by natural hazard events. The Federal Disaster Mitigation Act of 2000 (DMA 2000) requires that a community have an approved hazard mitigation plan in order to be eligible to apply for and receive Federal Emergency Management Agency hazard mitigation funds. Receipt of these funds can be critical to implementation of identified hazard mitigation programs. The City of Brea has never had a Local Hazard Mitigation Plan.

A decision package was submitted and approved for inclusion within the fiscal year 2022-23 General Fund Operating Budget for $75,000 to develop a Local Hazard Mitigation Plan. Since that time, the City was awarded a Hazard Mitigation Grant Program grant from FEMA through the California Office of Emergency Services for the same amount.
The city issued a Request For Proposal (RFP) on January 10, 2023 for a consultant to coordinate, facilitate and prepare a new City of Brea Local Hazard Mitigation Plan. The deadline to submit proposals was on February 16, 2023. The City received submittals from three Consultants:

Atlas Planning Solutions ($71,340)
Foster Morrison Consulting ($76,320)
Jacob Green and Associates ($94,770)

Staff reviewed the proposals and conducted a phone interview with each consultant. While each of the proposals met the requirements of the RFP, Atlas Planning Solutions stood out with their experience working with several local Orange County cities with the same type of topography and wildfire risk. Atlas is also the lowest cost of the three proposals. The agreement with Atlas Planning Solutions is provided as Attachment A and includes a 10% contingency.

COMMISSION/COMMITTEE RECOMMENDATION

The Finance Committee reviewed staff’s recommendation at their April 11, 2023 meeting and recommended for Council approval.

FISCAL IMPACT/SUMMARY

The City of Brea was awarded a Hazard Mitigation Grant Program grant from FEMA through the California Office of Emergency Services to develop a Local Hazard Mitigation Plan. The grant will reimburse up to $56,250 and the remaining funding will come from the General Fund and has been appropriated in the fiscal year 2022-23 Operating Budget.

RESPECTFULLY SUBMITTED:

William Gallardo, City Manager
Prepared by: Lisa Keyworth

Attachments
RFP
Atlas Proposal
PSA signed by Consultant