At the February 16, 2021 City Council Meeting, City Council discussed concerns with traffic issues related to the pick-up and drop-off of students at Laurel Elementary School. At the meeting, City Council directed staff to work with the school district and prepare a traffic feasibility study to look for ways to improve traffic circulation, manage traffic queuing within the public right-of-way during pick-up and drop-off of students and to address any additional parking needs.
As a result, a Request For Proposal (RFP) was sent out to eight traffic engineering consultant teams for the preparation of a traffic circulation and parking study. On March 31, 2021, City staff received a total of three proposals. Proposals were evaluated based on the qualifications, proposed study team and organization, work plan, and fee proposal. Upon review and evaluation of the proposals, City staff has selected Kittelson & Associates to complete the scope of services identified in the RFP.
The proposed scope of work for the proposed project includes the following items:
Task 1 – Background Research
This task will include the review of the reference material provided as part of the RFP and providing a list of all additional material needed from the City of Brea to complete the scope of services. This task also includes performing one (1) site visit to the study area to observe existing conditions, traffic circulation, and parking after Laurel Elementary Magnet School has opened classes for the year.
Task 2 – Traffic Circulation & Parking Study Report Preparation
The consultant will prepare a Traffic Circulation & Parking Study that identifies a list of potential improvements (both physical and operational) that can address the circulation and operational challenges at Laurel Elementary Magnet School. The potential improvements identified are to meet the intent of facilitating enhanced pedestrian safety, reducing queuing within the public right-of-way, and/or adding additional parking for the patrons of the school. This task includes up to four (4) rounds of revisions based on review and comment from City staff, Laurel Elementary School and/or Brea Olinda Unified School District (BOUSD) staff, City’s Traffic Committee, or City Council.
Task 3 – Presentation Preparation
Upon completion of the Draft Traffic Circulation & Parking Study Report, an internal working group consisting of City staff, BOUSD School Board, and Laurel Elementary School staff will review the draft study. After internal comments are incorporated, the study will be presented to the City Traffic Committee, BOUSD School Board, and City Council.
Task 4 – Meetings & Coordination
This task is not to exceed fifteen (15) hours of effort associated with meetings and coordination with City staff, as well as participation in four (4) presentations (to internal working group, City’s Traffic Committee, BOUSD School Board, and City Council), to be used on an hourly as-needed basis.
Task 5 – Additional Meetings & Coordination
This task is not to exceed fifteen (15) hours of additional effort that may be required for additional meetings and coordination associated with the Laurel Elementary School Traffic Circulation & Parking Study, beyond the effort outlined in Task 4. Note that this task will only be authorized by the City as needed, and that this task will be used only on an hourly as-needed basis.
Provided below is a summary and review of the proposed fees. All fees outlined below are not to exceed fees, based on the scope of work as outlined herein.
| Task 1 - Background Research |
$4,560 |
| Task 2 - Traffic Circulation & Parking Study Report Preparation |
$20,086 |
| Task 3 - Presentation Preparation |
$5,961 |
| Task 4 - Meetings & Coordination |
$2,736 |
| Task 5 - Additional Meetings & Coordination |
$2,660 |
| Total |
$36,003 |
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William Gallardo, City Manager
Prepared by: Ryan Chapman, P.E., Principal Civil Engineer
Concurrence: Michael Ho, P.E., Deputy Public Works Director / City Engineer
Tony Olmos, P.E., Public Works Director
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