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Finance Committee Agenda

Tuesday, July 11, 2023

8:30 a.m.
Executive Conference Room and
Hampton Inn & Suites Lodi, Lobby,
1337 S. Beckman Rd., Lodi, CA 95240

MEMBERS:
ALTERNATES:

Mayor Marty Simonoff and Council Member Steven Vargas
Council Member Cecilia Hupp and Mayor Pro Tem Christine Marick

This agenda contains a brief general description of each item the Committee will consider. The Administrative Services Department has on file copies of written documentation relating to each item of business on this Agenda available for public inspection. Contact the Administrative Services Department Office at (714) 990-7676 or view the Agenda and related materials on the City’s website at https://www.ci.brea.ca.us/509/Meeting-Agendas-Minutes. Materials related to an item on this agenda submitted to the Committee after distribution of the agenda packet are available for public inspection in the Administrative Services Department's Office at 1 Civic Center Circle, Brea, CA during normal business hours. Such documents may also be available on the City’s website subject to staff’s ability to post documents before the meeting.

Procedures for Addressing the Committee
Members of the public may offer comment in advance or may attend the meeting in person. All requests to offer comment must be submitted via phone by calling 714-990-7676 or by emailing arlenem@cityofbrea.net by 12:00 p.m. on Monday, July 10, 2023.

PLEASE SILENCE ALL PAGERS, CELL PHONES AND OTHER ELECTRONIC EQUIPMENT WHILE THE COMMITTEE IS IN SESSION.

CALL TO ORDER / ROLL CALL

Matters from the Audience

DISCUSSION

BOUSD Building Utilities and Services Agreement for Fiscal Years 2023-28 - Staff recommends that the Finance Committee recommend the City Council approve, by consent, a five-year Building Utilities and Services Agreement with the Brea-Olinda Unified School District for Fiscal Years 2023-28.

Authorize the Purchase of Playground Equipment and Shade Structures in the amount of $636,519.00 for the Arovista Park Modernization Project, CIP 7978 - Approve the purchase of playground equipment from Landscape Structures for a total of $189,582.00; Approve the purchase of shade structures from Landscape Structures for a total of $446,937.00; and
Authorize the City Manager to issue a Purchase Order Change Notice in a not-to-exceed amount of ten percent of the total purchase price and authorize a vendor or manufacturer change for an approved equal.

Accept a $96,093.80 California Highway Patrol Cannabis Tax Fund Grant Program Award for DUI Enforcement Training - Adopt a Resolution accepting a State of California Cannabis Tax Fund Grant Program (CTFGP) Award for the education, prevention, and enforcement of laws related to driving under the influence of alcohol and other drugs, including cannabis, in the amount of $96,093.80, for the one-year grant program which begins July 1, 2023 and ends June 30, 2024.

Annual Vehicle and Equipment Purchase Plan for Fiscal Year 2023-24 - Authorize the Purchasing Agent to issue purchase orders in an amount not-to-exceed $1,378,000 for various City vehicles and equipment described in the Annual Vehicle Replacement Plan for Fiscal Year (FY) 2023-24.

Award Contract to Sol Construction, Inc. in the amount of $779,353.00 for the Berry Street Reservoir Ring Road Rehabilitation, CIP No. 7965 - Approve the Plans and Specifications; Receive bid; Award Contract to the lowest responsive and responsible bidder, Sol Construction, Inc. in the amount of $779,353.00; and Authorize the City Engineer to issue Change Orders up to a "not to exceed" amount of 10% of the Contract Price.

Award Contract to International Line Builders, Inc. dba ILB Electric, for the Traffic Signal Modification Project, CIP No. 7717 - Approve the Plans and Specifications; Receive bids; Award Contract to the lowest responsive and responsible bidder, International Line Builders, Inc. dba ILB Electric, in the amount of $335,940.00 Base Bid (Schedule A) and Additive Bid (Schedule B); and Authorize the City Engineer to issue Change Orders up to a "not-to-exceed" amount of 10% of the Contract Price.

Award Contract to R.J. Noble Company for the Brea Boulevard Street Improvements W. Juniper St. to Imperial Highway (SR90), CIP Project No. 7299 - Approve the Plans and Specifications; Receive bids; Award Contract to the lowest responsive and responsible bidder, R.J. Noble Company in the amount of $758,639.45; and Authorize the City Engineer to issue Change Orders up to a "not-to-exceed" amount of 10% of the Contract Price.

Approval of Fiscal Year 2023-24 Property Tax Rate to Fund the City's Paramedic Program - Approve resolution.

10.

Purchase Replacement Network Hardware, Network (Host) Servers and Storage Area Network (SAN) for the City’s Virtual Network - Authorize the City’s Purchasing Agent or Designee to procure the replacement of Network Servers and Storage Area Network (SAN) in the amount of $135,812.36.

11.

CIP Project Update by Ryan Chapman - Informational

12.

Schedule Next Meeting: July 25, 2023

Special Accommodations
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Administrative Services administrative office at (714) 990-7676. Notification 48 hours prior to the meeting will enable City staff to make reasonable arrangements to ensure accessibility. (28 CFR 35.102.35.104 ADA Title II)