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Agenda Item 22.
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| City Council Meeting |
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| Subject: |
| Award Contract to R.J. Noble Company for the Brea Boulevard Street Improvements W. Juniper St. to Imperial Highway (SR90), CIP Project No. 7299 |
| RECOMMENDATION |
- Approve the Plans and Specifications;
- Receive bids;
- Award Contract to the lowest responsive and responsible bidder, R.J. Noble Company in the amount of $758,639.45; and,
- Authorize the City Engineer to issue Change Orders up to a "not-to-exceed" amount of 10% of the Contract Price.
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| BACKGROUND/DISCUSSION |
Brea Blvd. Street Improvements W. Juniper to Imperial Hwy (SR90), CIP 7299 (“Project”) was programmed within the FY 2021-22 Capital Improvement Program (“CIP”). The Project is located along Brea Blvd. from W. Juniper to the south and Imperial Hwy (SR90) to the north (Attachment A). The project generally consists of, but is not limited to, mobilization, reconstruction of twelve (12) existing curb access ramps and reconstruction of adjacent curb, gutter, sidewalk, cross gutter, and roadway structural section improvements, roadway preparation, and application of a Type 2 slurry seal to the roadway surface and replacement of all pavement striping.
On April 21, 2023, the Final Plans and Specifications (“Bid Documents”) were accepted by staff, and the Project was advertised for bids on the CIPlist.com website and subsequently published in the Star Progress paper before bid opening. A hard copy of the Bid Documents is available at the City Clerk’s office for review (Attachment B). One addendum was issued during the bid period, which updated the Caltrans permit requirements and one bid item description. Therefore, staff recommends City Council approve the Plans and Specifications with Addendum #1 as bid.
On May 23, 2023, staff received five (5) bid proposals (see Bid Result Table). Soon after that, staff tabulated the bid proposals and determined that the apparent low bid amount was $758,639.45 from R.J. Noble Company (“R.J. Noble”) from Orange, CA (Attachment C). The Engineer’s Estimate was $620,000. Staff evaluated the bid proposal and determined that the bid unit prices from R.J. Noble were considered reasonable compared to the Engineer’s Estimate and current bid unit prices at the time of the bid.
| BIDDER NAME |
BID AMOUNT |
| R.J. Noble Company |
$758,639.45 |
| Sequel Contractors Inc. |
$778,463.00 |
| All American Asphalt |
$908,176.69 |
| Onyx Paving |
$999,000.00 |
| Palp, Inc. Dba Excel Paving |
$1,058,287.00 |
R.J. Noble has been in the construction business for 73 years and has completed the construction of similar pavement rehabilitation improvement projects for the City of Placentia, City of Irvine, and City of Huntington Beach. Their California Contractor’s license is 782908 – A (General Engineering) and C12 (Earthwork and Pavement), and Department of Industrial Relations registration number is 1000004235; both have been verified by staff, and their bid package meets the City’s proposal requirements. In addition, staff contacted the City of Huntington Beach, City of Irvine, and City of Placentia, where the contractor received favorable reviews. Furthermore, based on the bid above review, staff has determined R.J. Noble’s bid to be responsive and that they are a responsible bidder. Therefore, staff recommends that the City Council consider awarding a Construction Contract to R.J. Noble as the apparent lowest responsive and responsible bidder, amounting to $758,639.45 (Attachment D). |
| COMMISSION/COMMITTEE RECOMMENDATION |
| The Finance Committee reviewed staff's recommendation at their July 11, 2023, meeting and recommended for City Council Approval. |
| FISCAL IMPACT/SUMMARY |
The approved FY 2023-24 CIP Project budget for Construction and Construction Engineering is $1,270,534.00. The total cost for Construction and Construction Engineering is $914,503.40, which includes the apparent low bid amount ($758,639.45), a 10% contingency ($75,863.95), and Construction Engineering costs ($80,000.00). The sources of funds within the approved budget are from RMRA (Fund 221). Therefore, there are sufficient funds to complete the Project construction. Upon completion of the Project, the remaining fund balance will be de-obligated and transferred back into RMRA (Fund 221) for use on other pavement rehabilitation projects in the City. There is no fiscal impact on the General Fund from this Project. See the budget table below:
| DESCRIPTION |
AMOUNT |
| Construction (R.J. Noble Contract) |
$758,639.45 |
| Construction Contingency (10%) |
$75,863.95 |
| Construction Engineering |
$80,000.00 |
| Total Construction Cost |
$914,503.40 |
| Approved FY 2023-24 Budget |
$1,270,534.00 |
The Project will reconstruct twelve (12) existing curb access ramps, reconstruct adjacent curb, gutter, sidewalk, and cross gutter, complete roadway structural section improvements, roadway preparation and application of a Type 2 slurry seal to the roadway surface, and replacement of all pavement striping along Brea Blvd. from W. Juniper to Imperial Hwy (SR90). If City Council approves staff recommendations, the Project is anticipated to start construction in August 2023 and be completed by October 2023. |
| RESPECTFULLY SUBMITTED: |
William Gallardo, City Manager
Prepared by: Ryan Chapman, P.E., Assistant City Engineer
Concurrence: Michael Ho, P.E., Public Works Director/City Engineer |
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