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Agenda Item 23.

City Council Meeting

Meeting Date:	07/18/2023
FROM:	Bill Gallardo

Subject:

Purchase Replacement Network Hardware, Network (Host) Servers and Storage Area Network (SAN) for the City’s virtual network.

RECOMMENDATION

Authorize the City’s Purchasing Agent or Designee to procure the replacement of Network Servers and Storage Area Network (SAN) in the amount of $135,812.36.

BACKGROUND/DISCUSSION

The servers and SAN make up the City’s virtual environment, which houses the servers and data storage that runs the City’s on-site applications. The SAN was last upgraded in 2012 and Host Servers in 2017. All are at end of support and should be replaced. The proposed replacement option for the current virtual environment uses a consolidation of servers with the SAN approach. This advancement in technology solution provides faster processing of data, which provides added networking capabilities. The City will be reducing its carbon footprint, reducing the amount of licensing required for backup, while taking advantage of better technology. The useful replacement life for this system is approximately eight years. The City utilized the National Cooperative Purchasing Alliance (NCPA) Contract #01-97 to select Intelli-Tech to provide services. This is a Sole Source due to the City's familiarity with the vendor, who has also been recommended by NCPA due to its value and lower cost. NCPA is a national government purchasing cooperative that is able to provide one of the largest pools of purchasing potential. The organization competitively bids and awards contracts to national vendors in accordance with purchasing procedures mandated by state procurement laws and regulations. Intelli-Tech has been a valuable resource to the City and has been more responsive than other vendors that were used in the past. In addition, Intelli-Tech has quick and direct access to the City's Hewlett Packard Enterprise Southern California representative.

COMMISSION/COMMITTEE RECOMMENDATION

Recommended for Approval at the 07/11/2023 Finance Committee Meeting.

FISCAL IMPACT/SUMMARY

Approval of this one-time cost to replace the Network Servers with the integrated SAN is $135,812.36. Funding for this upgrade was reviewed as part of the decision packages and appropriated in the Fixed Asset Replacement Fund (182) for the Fiscal Year 2023-24.

RESPECTFULLY SUBMITTED:

Prepared by:William Gallardo, City Manager
Prepared by: Randy Hornsby, IT Manager and Monica Lo, Deputy Director of Administrative Services
Concurrence: Kristin Griffith, Director of Administrative Services

Attachments
Attachment A
Attachment B