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12.

Finance Committee

Meeting Date:	08/10/2021
FROM:	Bill Gallardo

Subject:

Purchasing Activity Under Special City Council Authorization for Period Ended June 30, 2021

RECOMMENDATION

Receive and file.

BACKGROUND/DISCUSSION

The Brea City Council has requested updates on purchasing activity under special City Council authorization for purchases in excess of $25,000 for vehicles and equipment, software renewals, and within the City Manager’s authority under the Purchasing Ordinance. [Numbers were rounded to nearest whole numbers.]

FY 2020-21 Vehicle and Equipment Purchases (authorized August 18, 2020)
No vehicles were purchased during this reporting period under this authorization. The fiscal year total for vehicle and equipment purchases was $222,133, the budget was $243,000, and $20,867 was saved compared to the budgeted amount.

FY 2020-21 Surplus Sales
The fiscal year surplus sales totaled $150,853. Vehicles accounted for $134,948 of that total while the remaining $15,905 was generated from sales of various small equipment.

FY 2020-21 Software Renewals (authorized August 18, 2020)
No renewals were issued during this reporting period under this authorization. The fiscal year total for software renewals was $122,572, the budget was $176,000, and $53,428 was saved compared to the budgeted amount.

City Manager’s Authorization (BMC ss3.24.210)
Nothing to report for this reporting period under this authorization.

SUMMARY/FISCAL IMPACT

The City Council adopted Fiscal Year 2020-21 Budget had sufficient funding available for these purchases.

RESPECTFULLY SUBMITTED

William Gallardo, City Manager
Prepared by: Neil Groom, Procurement and Contracts Administrator
Concurrence: Cindy Russell, Administrative Services Director