Agenda

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Finance Committee

Meeting Date:	08/10/2021
FROM:	Bill Gallardo

Subject:

Purchase of Ticket Writer Printers for Police Department

RECOMMENDATION

Approve the purchase of thirty-two new Zebra brand model ZQ521 ticket writer printers (and related accessories) from MSA Systems, Inc. for $28,360.28.

BACKGROUND/DISCUSSION

The Police Department uses tablet based software to create electronic traffic and criminal citations. Police officers are required to give printed copies of citations to violators and use Zebra brand printers to accomplish this. The current ticket writer printers are old, are out of warranty, and are no longer supported by the manufacturer.

In preparation for the FY 2021-22 budget, the Police Department submitted a Decision Package to purchase thirty-two new Zebra printers. The Decision Package was approved as part of budget adoption and the approved Decision Package is attached to with this report.

MSA Systems, Inc. provided a quote for the purchase of the new printers and related components and accessories. Including tax and shipping, the printers will cost approximately $28,360.28. A copy of the quote is attached.

MSA Systems, Inc maintains a current GSA contract (#GS-35F-0538Y). The United States General Services Administration (GSA) negotiates long-term government-wide contracts with commercial firms providing federal, state, and local government buyers access to millions of products and services at volume discount pricing. Purchasing Code 3.24 allows Brea to make purchases from such contracts, which offer better pricing based on higher volumes than the City could realize on its own and helps to expedite the procurement process. For this reason, this purchase is exempt from normal bidding processes.

SUMMARY/FISCAL IMPACT

During budget preparations, the Budget & Revenue Division allocated $32,100 for this purchase in account 172-21-2141-4639. There is no financial impact to the General Fund.

RESPECTFULLY SUBMITTED

William Gallardo, City Manager
Prepared by: Chris Harvey, Lieutenant
Concurrence: Adam Hawley, Police Chief

Attachments
Decision Package
Quote from MSA Systems (with GSA Contract Info)