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  Agenda Item   18.    
City Council Meeting
Meeting Date: 08/17/2021  
FROM: Bill Gallardo

Subject:
Purchase of New Zebra Brand Ticket-Writer Printers for Police Department 
RECOMMENDATION
Approve the purchase of thirty-two new Zebra brand model ZQ521 ticket-writer printers (and related accessories) from MSA Systems, Inc. for $28,360.28.
BACKGROUND/DISCUSSION
The Police Department uses tablet based software to create electronic traffic and criminal citations. Police officers are required to give printed copies of citations to violators, and use Zebra brand printers to accomplish this. The current ticket writer printers are old, are out of warranty, and are no longer supported by the manufacturer.  In preparation for the FY 2021-22 budget, the Police Department submitted a Decision Package to purchase thirty-two new Zebra printers. The Decision Package was approved as part of budget adoption, and the approved Decision Package is attached to with this report. MSA Systems, Inc. provided a quote for the purchased of the new printers and related components and accessories. Including tax and shipping, the printers will cost approximately $28,360.28. A copy of the quote is attached. MSA Systems, Inc maintains a current GSA contract (#GS-35F-0538Y). The United States General Services Administration (GSA) negotiates long-term government-wide contracts with commercial firms providing federal, state, and local government buyers access to millions of products and services at volume discount pricing. Purchasing Code 3.24 allows Brea to make purchases from such contracts, which offer better pricing based on higher volumes than the City could realize on its own and helps to expedite the procurement process. For this reason, this purchase is exempt from normal bidding processes.  
COMMISSION/COMMITTEE RECOMMENDATION
The Finance Committee reviewed staff’s recommendation at their August 10, 2021 meeting and recommended for Council approval.
FISCAL IMPACT/SUMMARY
During budget preparations, the Budget & Revenue Division allocated $32,100 for this purchase in account 172-21-2141-4639
 
RESPECTFULLY SUBMITTED:
William Gallardo, City Manager
Prepared by: Christopher Harvey, Police Lieutenant 
Concurrence: Adam Hawley, Police Chief
 
Attachments
Decision Package
Quote from MSA Systems

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