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  Agenda Item   20.    
City Council Meeting
Meeting Date: 08/17/2021  
FROM: Bill Gallardo

Subject:
Award the Country Hills Pavement & Water Improvements, CIP Project No. 7322
RECOMMENDATION
  1. Approve the Plans and Specifications;
  2. Receive bids;
  3. Award Contract to the lowest responsive and responsible bidder, Williams Pipeline Contractors, Inc., in the amount of $4,791,264.52; and
  4. Authorize the City Engineer to issue Change Orders up to a "not to exceed" amount of 10% of the Contract Price.
BACKGROUND/DISCUSSION
The Country Hills Pavement & Water Improvement Project, Project No. 7322 ("Project") is programmed in the Fiscal Year ("FY") 2021-22 Capital Improvement Program (CIP). The Project is located within the residential neighborhood north of Birch Street, south of Lambert Road, east of North Associated Road, and west of Kraemer Boulevard. (Attachment A). 

The work consists of pavement rehabilitation including cold milling; placement of new asphalt concrete; sidewalk improvements; curb and gutter improvements; curb ramp improvements; adjustment of manholes; replacing over 12,000 linear feet of water lines; and replacing water meters in the Country Hills neighborhood. 

Final Plans and Specifications ("Bid Documents") were advertised for bids on CIPlist.com and subsequently published in the adjudicated newspaper in accordance with the California Uniform Public Construction Cost Accounting (CUPCCA). A copy of the Bid Documents is available in the City Clerk's office for review. There were three addendums to the Bid Documents, which provided clarification regarding the bid opening date and other miscellaneous modifications. Therefore, staff recommends City Council approve the final Bid Documents with the three addendums as bid. 

On August 6, 2021, staff received a total of 11 bid proposals. Staff then tabulated the bid proposals and determined that the apparent low bid amount was $4,791,264.52 of Williams Pipeline Contractors, Inc. from Mission Hills, California (Attachment B).
 

Below are the results of the 11 bids received within Table 1:
 
Table 1 - Total Bid Summary
Bid Number Bidder Amount Bid
1. Williams Pipeline Contractors, Inc. $4,791,264.52
2. CEM Construction $4,961,475.50
3. Stephen Doreck $5,482,869.50
4. T.E. Roberts $5,509,991.00
5. HYM Engineering $5,819,590.06
6. Christensen Brothers $6,000,040.18
7. Big Ben $6,094,706.60
8. Dominguez General $6,151,923.50
9. Sully Miller $6,673,330.00
10. Kana Pipeline $6,888,000.00
11. Gentry Brothers, Inc. $7,100,304.84
  Engineer's Estimate $5,100,000.00

As depicted within Table 1, the three lowest bids were very competitive with the apparent lowest bid price from Williams Pipeline Contractors, Inc. coming in lower than the Engineer's Estimate by approximately $308,736, about 6% under.

Williams Pipeline Contractors, Inc. has been in the construction business for over 49 years and has completed construction of similar improvement projects for the City of Downey, City of Whittier, and City of Pasadena. The company has a valid contractor' s license and has received a satisfactory rating according to the references. If awarded, construction could begin in September 2021 and take approximately nine (9) months to complete, weather permitting.
COMMISSION/COMMITTEE RECOMMENDATION
Staff provided an oral update to the Finance Committee at their August 10, 2021 meeting  on the bid results received on August 6, 2021, with Williams Pipeline Contractor, Inc. as the apparent low bidder in the amount of $4,791,264.52 .
FISCAL IMPACT/SUMMARY
The Project budget is programmed in the FY 2021- 22 CIP with an amount of $5,817,986. The total updated cost for the Project going into construction is estimated at $5,811,227 based on the final design and staff costs ($185,084), apparent low bid amount of $4,791,264.52, a 10% contingency ($479,126.45), and construction engineering costs ($355,751.39). Once the Project is complete, the remaining project funds will be de-obligated back into the associated funds. The sources of funds within the approved budget are from the Measure M Fund (260), RMRA Fund (221), Water Fund (420), and Gas Tax Fund (220). There is no impact to the General Fund from this project.

The work consists of pavement rehabilitation including cold milling; placement of new asphalt concrete; sidewalk improvements; curb and gutter improvements; curb ramp improvements; adjustment of manholes; replacing over 12,000 linear feet of water lines; and replacing water meters in the Country Hills neighborhood. If City Council approves staff's recommendations, the Project is anticipated to start construction in September 2021 and be completed by May 2022, weather permitting.
RESPECTFULLY SUBMITTED:
William Gallardo, City Manager
Prepared by:   Raymond Contreras, Associate Engineer
Concurrence:  Michael Ho., P. E., Deputy Director of Public Works / City Engineer
                        Tony Olmos, P. E., Public Works Director
Attachments
Vicinity Map
Proposal

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