Agenda

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Finance Committee

Meeting Date:	08/10/2021
FROM:	Bill Gallardo

Subject:

Budget Adjustment to Remodel Areas of Police Administration

RECOMMENDATION

1. Appropriate $40,000 from the City’s Fixed Asset Replacement Fund (Fund 182) to the Civic Center Remodel Project (CIP 7955) to remodel the Police Department's Professional Standards office and the Police Administration kitchen area; and
2. Authorize the Public Works Director to execute a contract to complete this project.

BACKGROUND/DISCUSSION

The Professional Standards office in Police Administration was designed and constructed 15-20 years ago. The space is odd-shaped and inefficient; is made of temporary walls; and is a mismatch to the remainder of Police Administration and the third floor of the Civic Center. This area was not included in the Civic Center Remodel Project, as the original scope of the project was primarily to create office space for managers who worked in cubicles, and to update workstations for administrative staff.

The Police Department is seeking to remodel the Professional Standards office in order to create two spaces, an office for the Professional Standards Lieutenant and a separate interview/conference room. In the future, if needed, the interview/conference room could be converted into another office. A quote was received from PeopleSpace for approximately $32,900. PeopleSpace is the same vendor that has been contracted to complete the Civic Center Remodel Project. In addition, there is a partially remodeled kitchen area in Police Administration and the Police Department is seeking an additional $7,000 (approximately) to complete the remodel of this space.

The Public Works Director has the authority to execute the contract for this project based on its cost.

SUMMARY/FISCAL IMPACT

The $40,000 needed to fund the proposed project is recommended to be funded by the Fixed Asset Replacement Program Fund (182). If approved, this appropriation will be included in the 1st quarter budget adjustments for FY 2021-22. There is no General Fund impact.

RESPECTFULLY SUBMITTED

William Gallardo, City Manager
Prepared by: Chris Harvey, Lieutenant
Concurrence: Adam Hawley, Police Chief

Attachments
Quote from People Space