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  Agenda Item   21.    
City Council Meeting
Meeting Date: 08/17/2021  
FROM: Bill Gallardo

Subject:
Purchase of Two (2) Generac Industrial Diesel Generators 
RECOMMENDATION
Authorize purchase of two (2) Generac industrial diesel engine-driven generators for Booster Pump Stations Nos. 2 and 3 for not-to-exceed amount of $103,045.31.
BACKGROUND/DISCUSSION
Booster Pump Stations Nos. 2 and 3 are located along Carbon Canyon Road/State Route 142 in the easterly side of Brea. These facilities are connected to a City water transmission main and pump water to nearby City reservoirs or water mains in order to store the water at the reservoirs or deliver potable water to residents along Carbon Canyon Road and Olinda Village. 
 
Over the years, concerns were raised regarding the ability to operate these pump stations when electric power was unavailable.  In those situations, staff would rent portable generators in order to provide continuous power during an emergency or power shutoff.  Portable generators are a good temporary solution, but are not practical if physical access to the site is unavailable such as during an active wildfire.
 
In order to permanently address the concern, two projects were added to previous Capital Improvement Programs, New Booster 2 Pump Station (CIP #7475) and Booster 3 Reconstruction (CIP #7470).  The New Booster 2 facility will now be located at Olinda Ranch Park, while Booster 3 will remain at its current location approximately one-mile northeast of Olinda Village.  Both of these projects will include pump station buildings that will house all pump station equipment and permanent diesel generators. 
 
Design for both of these booster station projects is nearing completion.  However, securing final easements from existing nearby property owners and utility companies has resulted in some delays, but are nearing completion as well.  Final easements are expected to be brought to City Council for approval within the next couple of months.  Staff expects to advertise for bids in the late Fall of this year with construction expected to start in winter when water demand and fire risk is at its lowest. 

Since the generators have an estimated 15-week lead time for delivery, staff is recommending purchasing them ahead of bidding to avoid any additional delays and to prevent general contractors from marking-up the equipment if they had to purchase them as part of the projects. Staff utilized the General Services Administration (GSA) contract with Generac and obtained the lowest possible price of $103,045.31.    
COMMISSION/COMMITTEE RECOMMENDATION
The Finance Committee reviewed staff’s recommendation at their August 10, 2021 meeting and recommended for Council approval.
FISCAL IMPACT/SUMMARY
Sufficient funds for the purchase of the generators are available in the Capital Improvement Program budgets for Booster Pump Stations Nos. 2 and 3.  There is no impact to the General Fund.
RESPECTFULLY SUBMITTED:
William Gallardo, City Manager
Prepared by:   Brian M. Ingallinera, Environmental Services Coordinator
Concurrence:  Rudy Correa, Water Distribution Superintendent
                        Tony Olmos, P.E., Public Works Director
Attachments
Quote-BP2
Quote-BP3

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