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  Agenda Item   22.    
City Council Meeting
Meeting Date: 08/17/2021  
FROM: Bill Gallardo

Subject:
Acceptance of the Imperial Highway/Berry Street Intersection Improvements, CIP Project No. 7278.
RECOMMENDATION
  1.  Accept project as complete and authorize City Clerk to record Notice of Completion; and
  2.  Authorize City Clerk to release the Payment and Performance Bonds.
BACKGROUND/DISCUSSION
On December 15, 2020, the City Council awarded a Contract to Hardy & Harper, Inc. (“Hardy & Harper) in the amount of $565,000 for the Imperial Highway/Berry Street Intersection Improvements, CIP Project No. 7278 ("Project") and approved a $56,500 construction contingency for a total approved construction budget of $621,500.  The Project widened the north side of Imperial Highway east of Berry Street to provide a dedicated westbound right turn lane.  The improvements included modifying the traffic signal and reconstruction of sidewalks, curb and gutter, and curb access ramps.  In addition, the project also included modifications to existing storm drain facilities at the intersection.
 
The Notice-to-Proceed with construction was issued on February 16, 2021 with a completion date of May 11, 2021 per the allotted number of working days in the contract.  However, due to unforeseen conditions related to the utilities and Caltrans requests, the project was substantially completed on May 21, 2021.  The amount of change orders approved for the project is $19,648.80, which equates to approximately 3% of the original contract amount.  The change orders were primarily the result of the following changes:  
  • Storm Drain installation changed to night work
  • Added a water gate valve for the fire hydrant for maintenance purposes
  • Emergency work to abandon a 2” water service line upon discovery
The final total Contract cost is $584,648.80.  The improvements have been completed and staff is recommending the City Council approve the Acceptance of Work performed by Hardy & Harper. 
 
 
The following is a summary of contract costs:

Imperial Highway and Berry Street Intersection Improvement Construction Budget Summary
Original Construction Contract Amount $565,000.00
Approved Change Orders $19,648.80
Hardy & Harper Final Construction Contract Budget $584,648.80
Approved Construction Contract Budget $621,500.00
Remaining Construction Contract Balance $36,851.20
COMMISSION/COMMITTEE RECOMMENDATION
The Finance Comittee reviewed staff's recommendation at their August 10, 2021 meeting and reccomended to proceed. 
FISCAL IMPACT/SUMMARY
The final Contract amount is $584,648.80, which is under the approved construction budget.  The source of funds is from the Traffic Impact Fund (Fund 540).  There is no General Fund (Fund 110) impact.
 
This Project widened the north side of Imperial Highway east of Berry Street to accommodate a dedicated westbound right turn lane which enhances the westbound through traffic on Imperial Highway.  Hardy & Harper has completed the Project and fulfilled its obligations to the City per the subject Contract.  Therefore, staff is recommending the City Council accept the Project as complete and authorize the City Clerk to record a Notice of Completion.  Additionally, staff is recommending authorizing the City Clerk to release the Payment and Performance Bonds.
RESPECTFULLY SUBMITTED:
William Gallardo, City Manager
Prepared by:  Raymond Contreras, Associate Engineer
Concurrence: Michael Ho, P. E., Deputy Director of Public Works / City Engineer
                       Tony Olmos, P. E., Public Works Director
Attachments
Location Map
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