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Finance Committee
Tuesday, August 9, 2022
8:30 a.m.
Executive Conference Room and via Zoom
Brea Civic & Cultural Center

 
MEMBERS:
ALTERNATE: 
Council Member Christine Marick and Council Member Marty Simonoff
Mayor Cecilia Hupp

The Finance Committee meeting will be held on August 9, 2022 at 8:30 a.m. and the public is welcome to participate.  To provide comments in person, the Executive Conference Room will be open to a limited number of members from the public.  To provide comments by teleconference (Zoom), members of the public must contact City Staff at (714) 990-7676 or arlenem@cityofbrea.net no later than 12:00 p.m. Monday, August 8, 2022  to obtain the Zoom information.  Participants will be muted until recognized at the appropriate time by the Committee.  Written comments may be sent to the Administrative Services Department at arlenem@cityofbrea.net no later than 12:00 p.m. on Monday, August 8, 2022.  Any comments received via email will be summarized aloud into record at the meeting.

The Finance Committee agenda packet can be viewed on the City of Brea website at: 
https://www.ci.brea.ca.us/509/Meeting-Agendas-Minutes Hard copies of the agenda packet are available via USPS with proper notice by calling (714) 990-7676.  Materials related to an item on the agenda submitted to the Finance Committee after distribution of the agenda packet are available for public inspection during normal business hours in the Administrative Services Department located on the third floor of the Civic & Cultural Center at 1 Civic Center Circle, Brea, CA 92821.  Such documents may also be available on the City's website subject to staff's ability to post documents before the meeting.
 
             
CALL TO ORDER / ROLL CALL
 
1.   Matters from the Audience
 
CONSENT
 
2.   July 12, 2022 Finance Committee Regular Meeting Minutes - approve.
 
DISCUSSION
 
3.   Approve Plans and Specifications, and Authorize the Purchase of Traffic Signal Poles for the Traffic Signal Modification Project, CIP No. 7717 - Approve the Plans and Specifications for the Traffic Signal Modification Project – Lambert Road at Cliffwood Ave-Cliffwood Park Street; Authorize City Clerk to advertise and receive bids; and, Authorize City Manager to Issue a Purchase Order in the Amount of $72,995.24 to Walters Wholesale Electric Co. for the new traffic signal poles.
 
4.   Approve Purchase of Utility Poles for Safety Netting at Brea Creek Golf Course CIP 7978 - Approve purchase of nine utility poles from Stella Jones in the amount of $34,309.80.
 
5.   Meeting with Eide Bailly LLP Pursuant to Statement on Auditing Standards (SAS) No. 114 Regarding the Fiscal Year 2021-22 Annual Audit - receive and file.
 
6.   Microsoft 365 Exchange (Email) Licenses - Authorize the City’s Procurement & Contracts Administrator to provide a Purchase Order for purchase of the Microsoft 365 Exchange licenses through a Microsoft government pricing Enterprise Agreement (EA).
 
7.   Software/Hardware Maintenance Support and Online Subscription Service Agreements - Authorize the Purchasing Agent or designee to approve renewal agreements with various support service providers for the life of the computer software or hardware and for online software subscription services; and Authorize the Purchasing Agent or designee to issue purchase orders for these renewal agreements that do not exceed available budget appropriations.
 
8.   Schedule Next Meeting:  August 30, 2022
 
cc: Mayor Pro Tem Glenn Parker and Council Member Steven Vargas
 

Special Accommodations
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk’s Office at (714) 990-7757. Notification 48 hours prior to the meeting will enable City staff to make reasonable arrangements to ensure accessibility. (28 CFR 35.102.35.104 ADA Title II)

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