Agenda

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Finance Committee

Meeting Date:	09/08/2020
FROM:	Bill Gallardo

Subject:

All City Management Services, Inc. Amended Agreement (School Crossing Guards)

RECOMMENDATION

Approve the first amended agreement with All City Management Services, Inc. for crossing guard services in the not-to-exceed amount of $67,189.50 through July 31, 2021.

BACKGROUND/DISCUSSION

Currently, the City of Brea has contracts with All City Management Services, Inc. (All City) to provide crossing guard services at various school crossing locations throughout the City. All City is required to recruit, hire, train, and manage employees; conduct background checks and drug screenings; provide equipment and gear; and furnish regular staffing reports to the Brea Police Department. This contract provides up to 3,150 hours of crossing guard services each year. The City is obligated to pay only for the actual hours worked.

The current agreement began September 2, 1998 and had grown from 1,710 hours to 3,150 hours per year and $18,793 to $67,189.50 per year ($21.33 an hour) due to increased hours and increased wages. After reviewing the current contract and service requirements, staff determined that a new request for proposal (RFP) was needed. Due to the impact of COVID-19 on whether school would be in session full-time, part-time, or not at all and the subsequent effect on the number of hours, it was decided that a postponement was in order until next fiscal year. In the meantime, staff negotiated an amended agreement, which included a new term date of July 31, 2021, new hourly rates, and updated insurance and background check requirements to better protect the City and the school children. In addition, All City had intended to raise their hourly rate of pay for this fiscal year; however, negotiations to hold it to its current hourly rate were successful.

Sometime shortly after the new calendar year begins, the Brea PD intends to issue a new RFP seeking proposals from qualified service providers who can provide the best value and service to the City. Factors will include the firm’s qualifications; responsiveness and thoroughness of their proposal; training programs; implementation plan; experience of key personnel and experience working with other public agencies; client references and proposed pricing. After receipt of proposals. and upon completion of all steps in the evaluation process, staff will present an award recommendation to the City Council for its review and consideration.

SUMMARY/FISCAL IMPACT

The Fiscal Year 2020-21 budget has sufficient funding available in the Police Department's Traffic account (110-21-2132-4249).

RESPECTFULLY SUBMITTED

William Gallardo, City Manager
Prepared by: David Dickinson, Police Captain
Concurrence: Adam Hawley, Acting Police Chief

Attachments
Agreement