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City Council and Successor Agency
to the Brea Redevelopment
Agency Agenda
Tuesday, September 20, 2022
5:45 p.m. - Closed Session
6:15 p.m. - Study Session
7:00 p.m. - General Session

Cecilia Hupp, Mayor      Glenn Parker, Mayor Pro Tem
Christine Marick, Council Member Steven Vargas, Council Member Marty Simonoff, Council Member

This agenda contains a brief general description of each item Council will consider. The City Clerk has on file copies of written documentation relating to each item of business on this Agenda available for public inspection. Contact the City Clerk’s Office at (714) 990-7756 or view the Agenda and related materials on the City’s website at www.cityofbrea.net. Materials related to an item on this agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerk’s Office at 1 Civic Center Circle, Brea, CA during normal business hours. Such documents may also be available on the City’s website subject to staff’s ability to post documents before the meeting.

Procedures for Addressing the Council

The Council encourages interested people to address this legislative body by making a brief presentation on a public hearing item when the Mayor calls the item or address other items under Matters from the Audience. 

State Law prohibits the City Council from responding to or acting upon matters not listed on this agenda. The Council encourages free expression of all points of view. If appropriate, a spokesperson may present the views of your entire group. Council rules prohibit clapping, booing or shouts of approval or disagreement from the audience. PLEASE SILENCE ALL DEVICES. There will be no Zoom/Teleconference for the Study Session meeting.  Zoom/Teleconference will be available during General Session only, members of the public must contact City Staff at (714) 990-7756 or email cityclerksgroup@cityofbrea.net no later than 12:00 p.m. on the day of the meeting.  All written comments received by 12:00 p.m. on the day of the meeting,
will be summarized aloud into the record at the meeting. Upon request, Zoom participants will be provided with a Zoom meeting ID and password and will remain muted during the meeting until recognized at the appropriate time by the Council. The meeting will also be broadcast live at www.cityofbrea.net.

Special Accommodations
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk’s Office at (714) 990-7757. Notification 48 hours prior to the meeting will enable City staff to make reasonable arrangements to ensure accessibility. (28 CFR 35.102.35.104 ADA Title II)

Important Notice
The City of Brea shows both live broadcasts and replays of City Council Meetings on Brea Cable Channel 3 and over the Internet at www.cityofbrea.net. Your attendance at this public meeting may result in the recording and broadcast of your image and/or voice as previously described.
 
 
             

CLOSED SESSION
5:45 p.m. - Executive Conference Room
Level Three

CALL TO ORDER / ROLL CALL - COUNCIL
 
1.   Public Comment
 
Closed Session may convene to consider matters of purchase / sale of real property (G. C. §54956.8), pending litigation [G.C.§54956.9(d)(1)], potential litigation [G.C. §54956.9(d)(2)(3) or (4)], liability claims (G. C. §54961) or personnel items (G.C.§54957.6). Records not available for public inspection.
 
2.   Conference with City's Labor Negotiator Pursuant to Government Code §54957.6 Regarding the Brea Police Association (BPA), Executive Compensation/Salary Survey - Bill Gallardo, Negotiator and Laura Kalty, LCW Attorney
 
3.   Conference with Legal Counsel Pursuant to Government Code Section 54956.9(d)(1) - Existing Litigation.  Name of Case:  Lancaster v. City of Brea (Case No. 30-2022-01270666-CU-WM-CJC)
 
STUDY SESSION
6:15 p.m. - Executive Conference Room
Level Three

CALL TO ORDER / ROLL CALL - COUNCIL
 
4.   Public Comment
 
5.   Clarify Regular Meeting Topics
 
DISCUSSION ITEMS
 
6.   Janitorial Services at City Parks 
 
7.   Police Department Organizational Update
 
REPORT
 
8.   Council Member Report/Requests
 
GENERAL SESSION
7:00 p.m. - Council Chamber
Plaza Level

CALL TO ORDER/ ROLL CALL - COUNCIL
 
9.   Pledge of Allegiance: Boy Scout Troop 707
 
10.  
Invocation: Doug Green, North Hills Church
 
11.   Proclamation: Hunger Action Month 
 
12.   Presentation: Friendship City - Namyangju, South Korea
 
13.   Report - Prior Study Session
 
14.   Community Announcements
 
15.   Matters from the Audience
 
16.   Response to Public Inquiries - Mayor / City Manager
 
PUBLIC HEARING - This portion of the meeting is for matters that legally require an opportunity for public input.  Audience participation is encouraged and is limited to 5 minutes per speaker.
 
17.   2022 Public Health Goals on Water Quality - Conduct a Public Hearing to receive public input; and Accept and approve the 2022 Public Health Goals Report on Water Quality. 
 
CONSENT CALENDAR - The City Council/Successor Agency approves all Consent Calendar matters with one motion unless Council/Agency or Staff requests further discussion of a particular item. Items of concern regarding Consent Calendar matters should be presented during “Matters from the Audience."

CITY COUNCIL - CONSENT
 
18.   August 16, 2022 City Council Regular Meeting Minutes - Approve. 
 
19.   AB 361 Findings for Special Brown Act Requirements for Teleconference Meetings - Make the following findings: (1) the City Council has reconsidered the circumstances of the COVID-19 state of emergency; and (2) the COVID-19 state of emergency continues to directly impact the ability of the members of the City’s legislative bodies (including commissions and committees) to meet safely in person. There is no fiscal impact to the General Fund.
 
20.   Appropriate Funds and Award Contract for Janitorial Services at City Park Restrooms - Appropriate $107,700 to amend the City’s General Fund (110) Operating Budget for Fiscal Year 2022-23 for Janitorial Services at park restrooms; Award Contract to K-Pro Stone Care in the amount of $148,500 for Janitorial Services at City park restrooms and as-needed trash removal; and Authorize the City Manager to approve Agreement.
 
21.   Approve Purchase of Utility Poles for Safety Netting at Brea Creek Golf Course, CIP 7978 - Approve purchase of nine utility poles from Stella Jones in the amount of $40,901.73. Funding is available in the CIP budget. 
 
22.   Approve an Extension to the Professional Services Agreement for Investment Advisory Services with Chandler Asset Management - Approve an extension with Chandler Asset Management to perform investment advisory services through December 31, 2023; and authorize the City Manager to execute the contract amendment.
 
23.   Award the Country Hills Subdivision Pavement and Water Improvements, Phase 2, CIP Project No. 7322 - Approve the Plans and Specifications; receive bids; award Contract to the lowest responsive and responsible bidder, Gentry Brothers, Inc. in the amount of $2,125,523.60; and authorize the City Engineer to issue Change Orders up to a "not to exceed" amount of 10% of the Contract Price. The Phase 2 Project was programmed in the FY 2022-2023 CIP.  There is no fiscal impact to the General Fund. 
 
24.   Award Berry Street Sidewalk Project, CIP No. 7324 - Approve the Plans and Specifications; receive bids; award Contract to the lowest responsive and responsible bidder, Towo Enterprise Inc., in the amount of $370,846.25; and authorize the City Engineer to issue Change Orders up to a "not to exceed" amount of 15% of the Contract Price. The Project was programmed in the FY 2021-2022 CIP.  There is no fiscal impact to the General Fund. 
 
25.   Conflict of Interest Code Amendments - Adopt Resolution No. 2022-063 amending the City of Brea Conflict of Interest Code to conform to organizational changes and current State law for designated City employees. There is no fiscal impact to the General Fund. 
 
26.   Establishment of Campaign Contribution Limit - Adopt Resolution No. 2022-064 establishing a $4,900 per person campaign contribution limit for elective city offices pursuant to AB 571 (2019), which is the same amount as the AB 571 default campaign contribution limit for local jurisdictions.
 
27.   Compensation for Planning Commissioners - Approve Resolution No. 2022-065 approving compensation for Planning Commissioners. Planning Commissioners are eligible to be compensated at most $100 each per calendar month. This results in a maximum potential cost of $6,000 per year. These funds have been programmed in the Fiscal Year 2022-2023 budget in the Planning Division. 
 
28.   Consideration of Parking Agreement at 220 S. Orange Avenue with Brea Olinda Unified School District (BOUSD) - Authorize the Community Development Director, or his designee, to execute, administer, and take the necessary actions to implement an agreement with BOUSD for the use of the parking lot located at 220 S. Orange Avenue. BOUSD would share the parking spaces outside the school’s typical operational hours. BOUSD staff would utilize the parking lot during their work hours, the City would preserve the opportunity for parking by members of the public outside of school hours, such as during nights and weekends.By approving this agreement, the City will receive an additional $2,000 annually as revenue to the General Fund. 
 
29.   Amendment No. 2 with PeopleSpace for Civic & Cultural Center 3rd Floor Redesign and Furniture Purchase - Approve Amendment No. 2 with PeopleSpace in an amount not-to-exceed $259,110 resulting in a total contract not-to-exceed $764,733; and authorize Public Works Director to approve change orders up to 5% of the not-to-exceed amount; and Appropriate up to $15,000 from the Fixed Asset Replacement Fund (182) to the Capital Improvement Program (CIP) Budget to complete the project. City Council has already authorized $250,000 for Phase 3 of this project to be included in the Capital Improvement Program. Given the final order is over the budgeted amount, staff is requesting City Council appropriate up to $15,000 from the Fixed Asset Replacement Fund (182) to cover this, plus some contingency, in order to complete this project.
 
30.   Monthly Report of Cash and Investments for the City of Brea for Period Ended July 31, 2022 - Receive and file. 
 
31.   Outgoing Payment Log and August 19 & 26 and September 2, 9 & 16, 2022 City Disbursement Registers - Receive and file. 
 
CITY/ SUCCESSOR AGENCY - CONSENT
 
32.   Monthly Report of Cash and Investments for the Successor Agency to the Brea Redevelopment Agency for Period Ended July 31, 2022 - Receive and file. 
 
ADMINISTRATIVE ANNOUNCEMENTS
 
33.   City Manager
 
34.   City Attorney
 
35.   Council Requests
 
COUNCIL ANNOUNCEMENTS
 
ADJOURNMENT
 

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