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  Agenda Item   28.    
City Council Meeting
Meeting Date: 09/20/2022  
FROM: Bill Gallardo

Subject:
Consideration of Parking Agreement at 220 S. Orange Avenue with Brea Olinda Unified School District (BOUSD)
RECOMMENDATION
City staff recommends the City Council to take the following actions:
 
  1. Authorize the Community Development Director, or his designee, to execute, administer, and take the necessary actions to implement an agreement with the Brea Olinda Unified School District (BOUSD) for the use of the parking lot located at 220 S. Orange Avenue, as well as provide direction on any other terms and conditions for the proposed agreement. 
BACKGROUND/DISCUSSION
The City of Brea owns property located at 220 South Orange Avenue, which is currently improved with approximately 20 marked parking spaces. The Brea Olinda Unified School District (“BOUSD”) is seeking to lease this area in order to provide additional parking spaces for Laurel Elementary Magnet School. This surface parking lot was previously utilized for valet parking for downtown businesses and has since been underutilized following the construction of the Downtown Brea parking structure located across Orange Avenue to the west. The parking lot was identified in the Kittleson Report as an opportunity for Laurel Elementary Magnet School staff to utilize. In a continued partnership effort, staff is supportive of BOUSD's use of the parking lot based on the following terms and conditions:

Terms: The terms of the agreement would be as follows:
 
1. The term of the agreement would align with the current school year. It would commence on the date executed and remain in place through June 30, 2023. There would be an opportunity for up to three one-year extension(s), upon agreement of both parties, that would commence on July 1, 2023.

2.  Each space would be leased to BOUSD for $100.00 per space annually. Since BOUSD intends to rent all 20 spaces, the total annual rental payment to the City would be $2,000.00 per year. The first year would be prorated for BOUSD, as determined per the agreement commencement date.

Conditions: The City would request certain conditions of BOUSD to ensure the lot is utilized in a mutually-agreeable manner. The following conditions would be proposed by the City:
 
1. BOUSD would share the parking spaces outside the school’s typical operational hours. While staff supports allowing opportunities for BOUSD staff to utilize the parking lot during their work hours, the City would also like to preserve the opportunity for parking for members of the public outside of school hours, such as during nights and weekends. This would allow for parking for those visiting businesses in Downtown Brea during its peak hours.

2. BOUSD would be responsible for the general routine clean-up of the lot. As predominant users of the lot, BOUSD would be responsible for the general removal of trash, debris, etc. from the area.

3. BOUSD shall be responsible for the cost of any improvements necessary for the use of the parking lot. Improvements, at minimum, shall include City-approved signage, striping, etc. to the satisfaction of the City Engineer. 

City staff is seeking authorization from the City Council for the Community Development Director, or his designee, to execute, administer, and take the necessary actions to implement this agreement with BOUSD, as well as provide any further direction regarding the terms and conditions of this proposed agreement.
COMMISSION/COMMITTEE RECOMMENDATION
The Finance Committee recommended additional improvements and maintenance as outlined in the proposed conditions. 
FISCAL IMPACT/SUMMARY
By approving this agreement, the City will receive an additional $2,000.00 annually as revenue to the General Fund. 
RESPECTFULLY SUBMITTED:
William Gallardo, City Manager
Prepared by:  Melissa Davis, Management Analyst II
Concurrence:  Jason Killebrew, Community Development Director
 
Attachments
Exhibit - Map of Parking Lot

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